Description of Action Item:   Kevin to request that FIP guidelines be modified to state that servers should be purchased without an "Operating System (OS)".

Status of AI/Comment:   3/26/03 update -- Frank Andreani is working on this. Jessica will followup on this.

4/18/03 update -- Pending, until email notification from Jessie has been sent out to the field.

Description of Action Item: Paul - will research if MOM requires SQL and send email to ITAC.

Status of AI/Comment:   Completed -- See Paul's email dated 2/18/03, Subject:   MOM

Description of Action Item: Paul - will ensure "all employee" distribution email sent out by GIO and EROS should say DIS distributing CD's to WRD.

Status of AI/Comment:   Completed, 3/12/03 -- See:   ITAC recommendations memo from Katherine Lins dated March 3, 2003

Description of Action Item: Nelson, Grady, Scott, and Sandy - will work up numbers to show that we did not have real savings [cost avoidance].

Status of AI/Comment:   No progress as of 3/26/2003. Katherine suggests capturing the pros and cons of this action item -- but this action item may not be worth the time investment. Jessica suggests that the District Chiefs would like to see this cost information.

4/18/03 update -- action item in progress. Nelson is working on getting a headcount on FTE's -- but waiting on hard numbers to be more stable to figure out the unit costs. New action item (Apr2003.Cyber.1) assigned to Tom Wood -- to get the numbers from Paul Exter (unit cost on DOI Enterprise Agreement with Microsoft) and send to Nelson, Grady, Soctt, and Sandy so they can complete their work on the original action item.

Description of Action Item: Greg - Geodatabase support for GIS by either MS SQL or Oracle needs to be addressed by some WRD group. Greg will nominate people for the group.

Status of AI/Comment:   3/26/2003, In progress -- Friday, April 4 is due date. Greg reported Brian Reese, Jackie Cole, Nathan Booth and others are being contacted. The question to address is:   "Which is the best DBMS running under ARC DE? " Another question is "We need to look at the real cost of running this software."

4/18/03 update -- In Progress -- Greg Allord was not available at the April cyber meeting to comment, was tabled for next meeting.

6/11/03 update -- Greg Allord will need to communicate this action item (Feb2003.PR.5) to GIPO..

12/10/03 update -- No progress. Sandy will make sure Greg does it. GIS meeting coming up in Denver. E-mail to Greg; can also send to folks in GIPO (K. Lins)

12/10/03 update -- COMPLETED - Dead issue. Katherine agrees. Discussion: Not a problem now. The new version of ArcSDE will work with more databases. Sandy talked to people at GIS meeting in December. Our networks are not big enough to hold centralized storage.

Description of Action Item: Paul - will provide his draft recommendation to ITAC. Jim Bettandorff and others will modify it for ITAC ratification.

Status of AI/Comment:   Completed, 3/26/03 -- The issue of the action item is to determine the definition of an Enterprise Computer System, from which ITAC could determine a true up cost. SQL and MOM (database equipment) -- Paul wrote the MOM draft.
(Jessie will provide document -- place it here) Paul also reported the Enterprise Computer Systems costs.
(Jessie will provide document -- place it here).

Tom Wood noted that Security costs were not included in the original per FTE estimates that DIS emailed out last November. To include the security costs may double the per FTE costs. WRD should not cost recover for WRD Security personnel salary costs; such as McNally's salary. Bob Hirsch would like to cost recover based on Program costs rather than number FTE.

Also reference the following emails from Tom Wood:

1. Microsoft Enterprise Agreement Distribution Announcement - (Reply Requested by 4/22/2003) -- email dated March 5, 2003, to All WRD System Administrators, from Chief, DIS Program Office
2. Update on DOI Microsoft Enterprise Agreement - Distribution Process email to All WRD System Administrators, dated February 4, 2003, from Chief, DIS Program Office

Description of Action Item:

• Prior to Puerto Rico meeting --access difficulty of moving to sftp. Query sites to find concerns and define possible problems. Line up assistance with either Sun Tac or NatWeb group.
• During meeting -- Make a decision and recommendation on how sites should proceed.

Status of AI/Comment:   Completed, 3/26/03

Description of Action Item:   Tom will send a "request for comment" (RFC) to district SAs and Webmasters including the problem, draft ftp requirements list, and solicit district comment on the requirements. ITAC members will share the RFC with their constituents as well. DIS will consolidate all input and coordinate results and funding needs with Kevin Gallagher.

Status of AI/Comment:   3/26/03 IN PROGRESS. Combine numbers Feb2003.PR.8 and Feb2003.PR.11. Lorna, Tom, Garry and Jessie will draft a plan for consolidating ftp servers project.

4/18/03 update -- In Progress. Tom Wood commented that Gary Neverdonis involved in consolidating ftp servers. Jessie commented that she has been charged with heading up a team to write a Project Plan for the Bureau on the ftp server consolidation issue. Jessie is to state in this plan who will be on the team, among other things; then the IT SOT (Security Operations Team) is to review the plan. In a meeting scheduled for the week of April 21, many issues on the ftp server consolidation and this project plan will be hashed out (such as, whose role will do what, etc.).

Description of Action Item:   Kevin will share Jessie's presentation with Stu Mitchell, will seek clarification for our assumptions and proposed solutions, and will report back to GS-W ITAC and others, as appropriate.

Status of AI/Comment:   3/26/03, Pending -- depends on previous (Feb2003.PR.8) action item.

4/18/03 update -- In Progress. This action item is dependent on the previous action item (Feb2003.PR.8).

Description of Action Item:   Kevin will have Mike McNally request that DOI allow USGS to use anonymous ftp "read-only" from a DMZ, without having to request waivers.

Status of AI/Comment:   3/26/03, Superceded.

Description of Action Item:   Lorna, Tom, Jessie, and Kevin will coordinate the groups that need to come together to provide the technical solutions to the anonymous FTP, ArcIMS, and related issues.

Status of AI/Comment:   Completed -- Merged with Feb2003.PR.8. -- Lorna, Tom, Garry and Jessie will draft a plan for consolidating ftp servers project.

Description of Action Item:   Katherine will send a June e-mail to districts presenting Greg's cost savings research and recommending that districts purchase of maintenance with/for all CLP publishing software.

Status of AI/Comment:   3/26/03, Pending -- this information is working on costs and maintainance.

4/18/03 update -- Pending. Katherine commented that Greg was working on developing a cost savings plan and it is to be finalized in June -- and this action item is dependent on Greg's cost savings plan.

8/17/03 update -- link Greg Allord memo here

Description of Action Item:   Tom will pursue a discounted contract for DreamWeaver.

Status of AI/Comment:   3/26/03, Completed. -- DOI Macromedia Contract (CWG) WAS SIGNED, but price savings were not that substantial.

Discussion:   Greg Allord wants to see a comparison (industry) between GoLive and Dreamweaver and other packages to see which packages will integrate the best. Sandy Williamson suggests that this comparison is unnecessary, but Sandy will provide a search of the web for industry comparisons. David Boldt, Terry Reinitz and Lorna Schmid will comment on the comparisons. Sonja indicated that most of the web designers are using Dreamweaver already and Dreamweaver is preferred by many web designers.

Also reference the following from Sandy Williamson:

1. Related Document from URL:   web design products review.
2. GoLive Real World Adobe GoLive 6 Jeff Carlson, Glenn Fleishman.htm
3. PC Magazine reviews Dreamweaver 4.htm

Description of Action Item:   Kevin will ask Alan Davidson to work with Greg Allord, Harry House, and Sandy Williamson to explore Oracle solutions for needs that Greg and Sandy envision.

Status of AI/Comment:   3/26/03, Pending -- Sandy Williamson will follow up on this action item with Alan Davidson.

4/18/03 update -- In Progress. Sandy Williamson will continue to follow-up with Kevin Gallagher and/or Alan Davidson on this issue (to explore Oracle solutions).

Description of Action Item:   Jessie will prepare an issues/solutions presentation for the February ITAC conference call.

Status of AI/Comment:   3/26/03, Completed -- June 10-12, 2003 ITAC meeting is now in Pennsylvania.

Description of Action Item:   Debbie and Grady are assigned the task of defining issues with TMS and proposing correction. Consider involving Diane Jeffries and inviting her participation when this issues is brought before ITAC in the April conference call.

Status of AI/Comment:   3/26/03, Pending -- Bureau is providing a new training management system. Grady Moore will report back on the Bureau Training Management System at a the next ITAC cyber meeting. Katherine Lins will give Grady Moore some contacts for his interaction.

See Katherine & other's emails dated March 2003, Subject: Questions about the TMS being developed Bureau is providing a new training management system. Grady Moore will report back on the Bureau Training Management System at a the next ITAC cyber meeting. Katherine Lins will give Grady Moore some contacts for his interaction.

Reference:   Email from Jessica Alvarez, 04/07/2003, Subject:   Mandatory use of TMS

Description of Action Item:   All ITAC notetakers will send their minutes for the PR meeting to Ruth for posting. Presenters are to send their powerpoint files to Ruth for posting.

Status of AI/Comment:   3/26/03, Completed

Description of Action Item:   All ITAC members are to share ITAC meeting highlights with their constituents.

Status of AI/Comment:   3/26/03, Completed -- Sonja, Sandy, Margaret, Katherine, Steve, Brian, Susan, Tom
Pending: Joel, Moore/Horak to ER only, Debra

Description of Action Item:   Jessie and Margaret will help create Lotus abbrevs for ER and WR studies chiefs, respectively.

Status of AI/Comment:   3/26/03, Pending

4/18/03 update -- In Progress. Graig McHendrie has not responded to Margaret on setting the Lotus notes abbrevs for ER and WR studies chief group. The studies chiefs names are needed to populate the list. Jessie was assigned to follow-up with Graig about the issue, and to have Graig send out an email.

Description of Action Item:   Katherine will forward, to Kevin Gallagher, through Bob Hirsch, Sandy's "Draft Recommendations from ITAC about Lotus" with modifications as stated by Katherine and agreed to by ITAC.

Status of AI/Comment:   2/24/03, In Progress -- reference:   All "Memorandums" are hanging on this URL off the old operations page ---
3/26/03, Completed

Description of Action Item:   Tom will incorporate the suggested addition, vet the memo with the RGIOs, and send the memo to all WRD, cc to GIO and RGIO.

Status of AI/Comment:   Completed, 2/24/03 -- Reference:   IT Direction Memo #14 was emailed by Tom to all WRD employees on 2/24/03

Description of Action Item:   Nelson and Lorna will draft letter for Katherine to review and send, informing districts of ITAC's endorsement of the "NatWeb Migration by WRD" proposal.

Status of AI/Comment:   3/26/03, Completed -- Reference   first draft of a memorandum to go out to District Chiefs recommending that they move web services to NatWeb from Nelson Wilson, 2/20/03.

Description of Action Item:   Jessica will write down 6 questions from the Town Hall meeting and provide the answers (after verification) to District (during this PR meeting)

Status of AI/Comment:   3/26/03, Pending

4/18/03 update -- In Progress. Jessica is working at finalizing the answers to the 6 PR district questions and will get back to PR district asap.

Description of Action Item:   Recognition and appreciation letter to be written by Katherine Lins and signed by Bob Hirsch for all out-going members and the Chair. Non-monetary awards to be considered for the outgoing Chair.

Status of AI/Comment:   Completed, 3/3/03 -- Reference the following commendation letters:

1. Patricia A. Valance
2. Loren G. Kloft
3. Michael E. Slifer

Description of Action Item:   Tom will get costs and a handle on what we are paying for data bases. We already own SQL servers, Ingres, Oracle, and Access. Do not buy another and until we understand what we already own. -- Start talk about what should be communicated ... who supports Oracle at the Bureau level?

Status of AI/Comment:   3/26/03, Pending

4/18/03 update -- In Progress and tabled for the June meeting in Pennsylvania. Tom Wood reported this is still ongoing; he also mentioned that the SQL-server is to be pulled out of the Enterprise Agreement.

Description of Action Item:   Tom and Jessica need to get the word out to Project Chiefs as they are relying on local resources.

Status of AI/Comment:   3/26/03, Superceded.

Description of Action Item:   ITAC members will consider a standard data model for the simple things (date, time, etc.)

Status of AI/Comment:   3/26/03, Superceded. This relates to questions such as "Are we moving to a future state to standardize data elements across USGS?" Katherine reported that NWIS is looking into date/time issues.