Action Items and Status Report - Texas Water Science Center
November 14-16, 2007

AI Identifier

Person(s) Assigned / Description of Action Item / Status of AI/Comment

Person(s) Assigned: Pat Lambert

Issue: GIO topics at Center Directors meeting

Description of Action Item:  Pat will communicate the need to have GIO topics (what Center Directors need to know) on the agenda for the upcoming Center Directors meeting.  Paul Exter has been unsuccessful in getting on the agenda.

Status of AI/Comment:

3/12/08 - COMPLETE

2/22/08 – Not sure if this meeting will take place. A note was sent to all the Directors to please respond to the webpage.

1/11/08 – Pat has contacted Mark. Not sure if the committee is going to take this on.  Will wait on update from Pat.

12/14/07 – Pat contacted Planning Committee.  Survey asking Center Directors what they would like to see in the conference.  Pat will get back in touch with them.  Topic does not look like it will fit in the Managers’ Conference.  Pat & Athena to send email to Directors adding this topic for the upcoming Manager’ Mtg.

Person(s) Assigned: Center Directors on ITAC

Issue: Mapping topic: Communication to WSC Directors

Description of Action Item: Develop succinct communication that indicates direction of web mapping technology and advice for Directors.

Status of AI/Comment:

COMPLETE

1/11/08 – Brian will take a look at this and assist us to merge them together.

12/14/07 – Merge 2&4 into 3?  Brian will send up write-up that will merge 2, 3 & 4 together.  Possibly merge 21 & 22 into this.

Person(s) Assigned:

Issue: Mapping topic Webinars

Description of Action Item: Mapping topic: Develop Webinars to educate WSCs about the mapping options, one or more of the following

• Google Maps
• IIS server
• ArcIMS service provider (or ArcGIS server provider) such as EROS or other Science Centers or possibly CAPP at some point)
• stand up your own ArcGIS server

Status of AI/Comment:

1/11/08 – COMPLETE -  Rolled into oct2006.FL.3

Person(s) Assigned: David Boldt, Brian,Chris and Sandy

Issue: Mapping topic: ITAC questionnaire

Description of Action Item: Develop an ITAC questionnaire for WSC Directors about plans for web mapping and dynamic web paging. Develop questions and vet through ITAC.

Status of AI/Comment:

3/12/08 -- COMPLETE

2/22/08 – This is on hold until after the next webinar.

1/11/08 – There is no update at this time.

Person(s) Assigned: Jess

Issue: Existing IIS and ArcIMS servers

Description of Action Item: Get a listing of existing IIS and ArcIMS servers in WRD from AD or ITSOT

Status of AI/Comment:

COMPLETE

1/11/08 – Jess is working on how to compile a list without a data call.

12/14/07 – Jess will work on this.  Brian will help.

Person(s) Assigned: Paul Exter

Issue: Passwords

Description of Action Item: – Work with Apps to try and see if we can synchronize the Basis+ password with AD or Lotus password.

Status of AI/Comment:

COMPLETE

1/11/08 – Athena will contact Paul to have him add it to his presentation.

12/14/07 – This can be done … needs to be publicized. Terry will follow-up.

Person(s) Assigned: ITAC

Issue: Mapping topic: Communication to GIO. 

Description of Action Item: Send to Rich Frazier what we think the action item is for him take forward.  Incorporate the communication we want for Karen Klima and for Bill Carswell.

Status of AI/Comment: Full reassessment of NatWeb and its use, new technology, mapping applications.  Develop the message for GIO from ITAC.   Suggest solicitation of input from a user group consisting of members from Disciplines for national needsSky will send a link to the Power point presentation (myUSGS Project) that Paul Exter suggested sending.

5/14/08 – Karen will be at the face to face in person. We will be able to speak to her about our needs. COMPLETE

4/9/08 – Is awaiting response, but not expected until the end of the month. Keep on the agenda for next face to face.

3/12/08 – Ongoing – Katherine spoke to Rich Frazier and Steve Hammond about this … more info to come.

2/22/08 – This I going to happen as a goal. This will move to Athena and Katherine. The letter will be reviewed and finalized.

1/11/08 – No progress. Katherine and David will meet and review before the next meeting.

12/14/07 – David Boldt – We need a policy, advisory memo written from ITAC perspective that can be sent to Rich and Karen. This is a major topic and needs to be discussed at next face-to-face meeting with GIO. David will write draft.

Person(s) Assigned:  Chair, with input from ITAC members

Issue: GIO staff at next ITAC meeting

Description of Action Item: Per suggestion from Ron Lofton, Acting Central Region CTO, suggested some other people from GIO who are directly involved with mapping issues come to the next ITAC meeting.

Status of AI/Comment:

1/11/08 – COMPLETE (this is a duplicate item)

12/14/07 – Athena will work on this for next ITAC face to face meeting in LA (Feb)

Person(s) Assigned: Brian

Issue: Water rep for EGIS

Description of Action Item: Identify a Water rep for the EGIS (Enterprise Geographic Information System) committee and forward to Jennifer Sieverling, Mark Negri, Jackie.

Status of AI/Comment:

12/14/07 – COMPLETE - Close Action Item

Person(s) Assigned: Paul Exter

Issue: Basis+ Password

Description of Action Item: Work with Apps to try and see if we can synchronize the Basis+ password with AD or Lotus password.

Status of AI/Comment:

COMPLETE

12/14/07 – Terri will take care of this.  This needs to be combined with Action Item #6.

Person(s) Assigned: Donna

Issue: GMIS and myUSGS

Description of Action Item: Ask Sky Bristol (with cc to Steve King) for a project plan and budget, name of people involved, charter for the GMIS and myUSGS.

Status of AI/Comment:

COMPLETE

1/11/08 – Email was sent 1/11/08.

12/14/07 – Not completed.  Related to Action Item #7.

Person(s) Assigned: ITAC Chair

Issue: Data integration

Description of Action Item: Have the topic of Data integration (not necessarily focusing on the specific parts of GMIS or myUSGS) continue to be on the ITAC agenda to follow progress.

Status of AI/Comment:

1/11/08 - COMPLETE

12/14/07 – Nothing to report.  Need to follow at ITAC meeting.  Topic to be discussed at face-to face meeting.  FY08 goal.

Person(s) Assigned: Jess Griffin

Issue: Unix training

Description of Action Item: Introductory text will be tweaked to identify the target audience as experienced Windows SAs who want to be a backup Unix SA, or someone who is new to administering a Solaris system.

Status of AI/Comment:

12/14/07 – COMPLETE, Close Action Item

Person(s) Assigned: Paul Exter

Issue: Unix training

Description of Action Item: Will contact Gloria Armstrong to announce the third class and request that there is a post-course evaluation required.

Status of AI/Comment:

12/14/07 – COMPLETE. Action Item Closed. 3rd class is posted on DOI learn.  Post course evaluation is provided.

Person(s) Assigned: Terri

Issue: Unix training

Description of Action Item: Will call Dave Yancey, Bob Sowder, and Tim McElhone to ask them why they signed up for this Unix course to determine what the need is and whether they understood what this course is for.

Status of AI/Comment:

12/14/07 – COMPLETE - Close Action Item

Person(s) Assigned: Jess Griffin

Issue: Unix training

Description of Action Item: Find some old DLT tape drives for use by the Unix class, Jess to send a request out for this.  Course coordinators said they could get by without it but it would be nice to have this. 

Status of AI/Comment:

COMPLETE

1/11/08 – 1st 2 classes are full. There are 6 registered for the 2nd class. Waiting on the Oct class. (There needs to be a lessons learned). ITAC would like to hear back after the classes are complete.

12/14/07 – Need to add new Action Item to include more advanced training in the future.  Jess send email but so far no providers.

Person(s) Assigned: ITAC Chair

Issue: Service Center Futures Team

Description of Action Item: Continue to ask for updates either from GIO or from Water representative on the Service Center Futures Team

Status of AI/Comment:

1/11/08 -  COMPLETE - Jeffery Wade Hood is the representative and we need to ask for an update for the next face to face. Paul could also provide an update from the GIO side.

12/14/07 – Placeholder for next face-to-face mtg.

Person(s) Assigned: All ITAC Reps

Issue: Service Center Futures Team

Description of Action Item: Communicate to their constituencies groups that ITAC heard from GIO and a Water rep on the Futures team about the service desk.

Status of AI/Comment:

1/11/08 - COMPLETE

12/14/07 – Terri & Jess has already taken care of this in briefing to GSA-all.  No feedback.  No complaints.  Jess will forward email to ITAC.  HQ GIO reviewed.

Person(s) Assigned: Terri

Issue: Service Center Futures Team

Description of Action Item: Create a draft write-up (to be included in communication to constituent groups) about the Futures Help Desk for ITAC to review.

Status of AI/Comment:

12/14/07 – COMPLETE - See Texas #18.  Action Item closed.

Person(s) Assigned: Kym (to pass on to web maintainer Kim)

Issue: ITAC Web update - Service Center Futures

Description of Action Item: Post to ITAC web site the Service Desk related attachments that Wade Hood sent to ITAC so that the link can be included in the email to constituency groups

Status of AI/Comment:

1/10/08 - COMPLETE - Attachments have been posted to the Web.

12/14/07 – Kym needs to follow-up.  Need to make sure that attachments are included in the ITAC TX mtg minutes that are posted to the web page.

Person(s) Assigned: All ITAC Members

Issue: Web-based digital archiving of operational data

Description of Action Item: For next face-to-face meeting: How to facilitate web-based digital archiving of operational data. Have ITAC continue to promote the cataloging concept developed through the Log Archiving tool.  Includes attributes/metadata. Filing of digital objects.

Status of AI/Comment:

3/12/08 – Action Item for next face-to-face meeting in the WA-WSC.

2/22/08 – On hold until the next face to face meeting.

12/14/07 – Continued topic to be discussed at next face-to face mtg.  Brian will keep track on this topic.

Person(s) Assigned: Dave Boldt, with input from Chris Leeth

Issue: Log Archiving Tool

Description of Action Item: Send email to Karen Klima about log archiving tool and other applications it could be used for, with cc to Bob Sowder (SODA).

Status of AI/Comment:

5/14/08 – David Berger spoke to Chris in reference to this. We would like to do a webinar about this topic. David will speak to Chris and report at the face to face.

4/9/08 -  On hold

3/12/08 – David Berger will get with Chris on this … We need an update from Chris.

2/22/08 – The draft is complete and was reviewed. It will be forwarded to Katherine for finalizing.

12/14/07 – In support of 21.  David Boldt will draft and send email to Karen.

Person(s) Assigned: Chris Leeth

Issue: Archiving, data management

Description of Action Item: Chris will contact Jim Kolva about linking the continuous records processing tool (SIMS/RMS) with log archiving tool

Status of AI/Comment:

12/14/07 – Need update from Chris.

Person(s) Assigned: Donna

Issue: New ITAC members

Description of Action Item: Call the new ITAC members, and send a generic welcome email to them. Tell them to contact the person they are replacing on ITAC for further background.

Status of AI/Comment:

12/14/07 – COMPLETE - Welcome email sent.  Chris sent email to David Berger.  Donna will personally call Shaun.  Brian has already called. DONE.  Action Item closed.

Person(s) Assigned: Donna

Issue: Next meetings

Description of Action Item: Contact Louisiana WSC Director and Kentucky WSC Director to request they host the next 2 ITAC meetings. Louisiana -- February (February 19-22) Kentucky – June (week of June 9 or 16th)

Status of AI/Comment:

1/11/08 -COMPLETE

12/14/07 – Athena will call Charlie.