ITAC -- Cyber Meeting
December 10, 2003 -- 2:00 pm -- 4:00pm ET

Audio Port number, call:   509-353-3193 -- No password or code required.
For connection problems, contact Sandy Williamson on (253) 428-3600 X2683
Headquarters attendees, Room 5A-137 has been reserved.
ITAC membership email abbreviation:   GS-W ITAC

Attendees:

The following members attended today's cyber conference call:

Agenda:

• Finalize/Announce dates for February and June meetings
• Telecom date for late January to set agenda for February meeting
• February meeting details

Discussion Notes:

1. Finalize/Announce dates for February and June meetings

   • The ITAC meeting in February, 2004 will be held at the Indiana District Office on Feb 10-12

   • The ITAC meeting in June, 2004 will be held in the Alaska Science Center. Dates TBD

2. Set telecom date for late January to set the agenda for the February meeting.

   • January 2004 ITAC Teleconference will be held on January 26^th from 2:00-4:00 pm ET

3. Should Sonya J. continue on the committee, and should she remain the chair?
   • ITAC decided that Sonya Jones will continue as a member of the ITAC committee representing Studies Chiefs and thus will remain as ITAC chair.
4. CCIT Invitation to February meeting?

   • ITAC decided to invite a representative from the USGS Collaborative Communications Information Team (CCIT) to the February meeting.

   • Greg McHendrie or Patty Damon could make a presentation. There are CCIT status and issues that are important to ITAC constituents.

   • Charlie suggested that ITAC members be invited to the ITAC meetings by the ITAC Chair or Office of Water Information Chief.

   • Karen Klima, Kevin Gallagher, ERGIO, and CCIT representatives should be contacted.

Discussions:

• Jeff Stoner indicated that he sent ITAC summary to District Chiefs, but suggested that the ITAC charter needs to be modified for clarification of this task. Each ITAC members sends and ITAC meeting summary to his/her constituency.

    (DEC2003.Telecon.1) Marilyn will update charter to clarify this before next ITAC meeting.

• Katherine Lins reported that the GOES/DCS support letter for Wallops Island is to be signed by the USGS Director and sent to NOAA. This is an ITAC accomplishment in support of the ITAC goals.

  Reference Letter to NOAA concerning GOES -- email from Chip Groat, 01/06/2004

• The HASS instruction memo is in its final draft stages and will be distributed via an Office of Information memo. This is another ITAC accomplishment in support of the ITAC goals.

• Katherine Lins has asked Greg Allord to release guidelines for sensitive data as WRD guidance until DOI policy comes out.

• The GIOLT met yesterday; the following are shared items from Katherine Lins and others.

  • Karen Klima's memo regarding deadlines for separating internal and public Web sites will be sent out soon. All Web sites will have to be registered or the sites will get turned off. There is a draft DOI policy floating around to freeze development and implementation of new public Web pages/systems.

  • Jessie will send memo to her... to ask her to explain assistance of CTO to Districts regarding this. All Web sites will get printouts of sites and compare with firewalls (Jessie)

  • The next round of systems for Certification & Accreditation has a deadline in 2004 rather than 2005 as originally anticipated. WRD has identified NAWQA, NWQL systems.

  • Discussion about DOI approach for Enterprise Server Network. ITAC will be interested in this activity

  • Discussion about Lotus vs. Microsoft Exchange. DOI ITMC is close to a decision on which mail service will be the standard for the Bureau

  • USGS Active Directory TEAM is meeting in Reston this week for implementation planning.

  • Karen Klima gave status report on: EWeb; standard templates; NatWeb; Thesaurus; Publications Warehouse (to be released in January); Information Architecture

  • A new GIS committee has been established at the Bureau level. WRD will name a representative for serve.

• Meeting Adjourned -- 4:05 pm

  ---

  New Action Items:

  Legend for AI Identifier:   Dec2003.Telecon.1 = month, year, location, & action item number for each ITAC meeting.
  -->

  AI Identifier	Person(s) Assigned / Description of Action Item / Status of AI/Comment
  Dec2003.Telecon.1 COMPLETED	Person(s) Assigned:  Marilyn Billone Description of Action Item:   Marilyn will update charter for clarification of ITAC members to send ITAC meeting summary to his/her constituency. Status of AI/Comment: Update as of 1/14/04 -- Completed. Reference Marilyn's email of 1/13/04.
  Dec2003.Telecon.2 Decided not to do this - Removed as an action item	Person(s) Assigned: Sonya Jones Description of Action Item: Invite the following to the Indiana ITAC meeting: Greg McHendrie and/or Pattie Damon to report on activities of the Bureau collaborative communications information team Status of AI/Comment: Decided not to do this
  Dec2003.Telecon.3 COMPLETED	Person(s) Assigned:  Katherine Lins Description of Action Item:   Invite the following to the Indiana ITAC meeting: Karen Klima to report on Bureau Web Activities and Kevin Gallagher to report on Bureau CTO activities. Also, invite Kevin Gallagher to the Alaska ITAC meeting in June. Status of AI/Comment: COMPLETED
  Dec2003.Telecon.4 COMPLETED	Person(s) Assigned:  Jessie Alvarez Description of Action Item:   Will contact Karen Klima to reiterate request for clarification on Web security issues. (e.g. definition of public and private servers, etc. ) Status of AI/Comment:COMPLETED
  Dec2003.Telecon.5 COMPLETED	Person(s) Assigned:  Jessie Alvarez and Katherine Lins Description of Action Item:     Will contact Dennis Sulam for updates on IT competitive sourcing. Status of AI/Comment: COMPLETED
  May2003.Cyber.2 COMPLETED	Person(s) Assigned:    Katherine Lins Description of Action Item:   Katherine -- will send the Enterprise Agreement letter on to Karen Siderelis with a copy to ITAC. Status of AI/Comment:   Reference Katherine's email of 6/2/03 -- Copy of Enterprise Agreement letter sent to Kevin Gallagher and ITAC members..
  May2003.Cyber.3 COMPLETED	Person(s) Assigned:  Scott McEwen Description of Action Item:   Scott - will work on a Charter for the new DB TAC group. Status of AI/Comment:
  May2003.Cyber.4 COMPLETED	Person(s) Assigned:   Tom Wood  Description of Action Item:   Tom - will compile a list of priorities for year-end funds. Status of AI/Comment:
  May2003.Cyber.5 COMPLETED	Person(s) Assigned:     Katherine Lins Description of Action Item: Katherine will talk to Wendy Budd on the minutes from GIO, etc. (DOI Email / Communications Initiative issues / update ) Status of AI/Comment:     Briefing material will be put on the web by Wendy Budd.

USGS :: ITAC :: Water :: Water Intranet :: WICAS

Address questions or comments to:

Kym Burns, ITAC Executive Secretary
(703) 648-5609