Guidelines for articles for 1992-93 flood summary report To: "Annette L Ledford, Clerk Typist, Reston, VA "
cc: "File WRD Archive Reston, VA " Mime-Version: 1.0 Content-Type: text/plain; charset="us-ascii" Date: Tue, 23 Apr 1996 10:44:12 -0400 From: "Annette L Ledford, Clerk Typist, Reston, VA " In Reply Refer To: June 21, 1994 Mail Stop 415 OFFICE OF SURFACE WATER TECHNICAL MEMORANDUM NO. 94.07 DISTRICT RESPONSE REQUESTED BY JULY 8, 1994 Subject: Guidelines for articles for 1992-93 flood summary report The purpose of this memorandum is to remind District managers that articles for the 1992 Flood Summary are overdue and those for 1993 are due by September 30, 1994. A list of floods for each year and individuals responsible for preparing the articles are requested from the Districts. (An electronic copy of this memorandum was transmitted on June 21, 1994.) The manuscript of the Water-Supply Paper, "Summary of floods in the United States during 1990 and 1991" has been assembled from articles prepared in the Districts, has been edited, and is now in colleague review. It contains 50 articles together with introductory material. We are now moving forward toward having the 1992-93 summary report in review about this time next year. Office of Surface Water Technical Memorandum No. 93.19, dated July 1, 1993, requested flood articles for 1992 floods by September 30, 1993. Very few articles on 1992 floods have been received. If significant flooding did occur in 1992, but personnel in the District affected have not yet prepared an article, now is the time to begin doing so. This series of Water-Supply Papers provides a means for Disticts to document floods without having to publish separate flood reports. Because credit for authorship is given for individual authors, the volumes provide opportunities for those in data-collection units to prepare and receive credit for interpretive publications. The articles also can be used in addition to or in combination with separate reports. The summary will provide a mechanism for documenting floods that otherwise may not be reported. Any flood that was reported to the Hydrologic Information Unit probably should be considered for the annual summary as well as other more local and less outstanding floods. We need to have the articles for calendar 1992 and 1993 floods by September 30, 1994, to have the volume in review next spring and approved by the end of next fiscal year. Districts will not need to prepare articles on the major flooding of spring and summer 1993 in the upper Mississippi and lower Missouri River basins that are covered by separate reports, because the national project chief will prepare summaries from those reports. However, articles on floods in 1993 outside that area, or in that area outside that period of time, are appropriate. For multi-state floods, Districts should coordinate with the appropriate Regional Surface-Water Specialist(s) to determine if one article should be prepared for the entire area of flooding or if it would be better to have a separate article for each State. We need to know which floods will be responsible for doing so. Please furnish by July 8, 1994, a list of floods in the 1992 and 1993 calendar years that should be included. Please include dates and general areas of floods, person responsible for the proposed article, anticipated number of illustrations and tables, and planned completion date. If no documentable floods occurred in your District during calendar years 1992-93, please reply to that effect. Preparation of flood-summary articles need not be burdensome, even for inexperienced authors, because the format and style of numerous previous such articles can be followed. In fact, it is better not to deviate from the previous pattern unless the circumstances of a particular flood show a definite need to deviate. To provide a convenient guide, two articles and a few separate pages from other articles are attached. (Attachments are not transmitted with the electronic version of this memorandum.) Attachment A is an example of a short article. It is not the shortest acceptable, but is one of the shortest in the 1990-91 volume. Attachment B is an example of a long article. It is not the longest acceptable, but in the 1990-91 volume it is exceeded only by an article describing very wide-spread flooding in four States. Attachment C contains examples of types of illustrations and tables, not included in Attachments A and B, that can be used and has some additional features that can be included in a table of maximum stages and discharges. After we receive the information on planned articles, we will send the persons responsible more comprehensive guidelines, which should facilitate both the preparation and our editng and processing. The guidelines will include much of the earlier material that was sent in 1991 and 1993. Additional points will be made by referring to specific features of the attachments A, B, and C. Major changes from earlier guidelines are that the author would use a FrameMaker template, which we will provide for the table of maximum stages and discharges, and that the entire article be transmittable in electronic form, including illustrations. The table on the template will be in landscape presentation instead of separate left and right parts as was the case before. We will specify types of files acceptable for maps, such as CorelDraw and Adobe Illustrator. Ernest F. Hubbard Acting Chief, Office of Surface Water NOTE: This document has three attachments than can be obtained from the Office of Surface Water. WRD Distribution: A, B, FO, PO