Guidelines for articles for 1992-93 flood summary report

To: "Annette L Ledford, Clerk Typist, Reston, VA "
cc: "File WRD Archive Reston, VA "
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Date: Tue, 23 Apr 1996 10:44:12 -0400
From: "Annette L Ledford, Clerk Typist, Reston, VA "

In Reply Refer To:                                       June 21, 1994

Mail Stop 415



Subject:  Guidelines for articles for 1992-93 flood summary report

The purpose of this memorandum is to remind District managers that 
articles for the 1992 Flood Summary are overdue and those for 1993 
are due by September 30, 1994. A list of floods for each year and 
individuals responsible for preparing the articles are requested from 
the Districts.  (An electronic copy of this memorandum was 
transmitted on June 21, 1994.)

The manuscript of the Water-Supply Paper, "Summary of floods in the 
United States during 1990 and 1991" has been assembled from articles 
prepared in the Districts, has been edited, and is now in colleague 
review.  It contains 50 articles together with introductory 
material.  We are now moving forward toward having the 1992-93 
summary report in review about this time next year.

Office of Surface Water Technical Memorandum No. 93.19, dated July 1, 
1993, requested flood articles for 1992 floods by September 30, 
1993.  Very few articles on 1992 floods have been received.  If 
significant flooding did occur in 1992, but personnel in the District 
affected have not yet prepared an article, now is the time to begin 
doing so.

This series of Water-Supply Papers provides a means for Disticts to 
document floods without having to publish separate flood reports. 
Because credit for authorship is given for individual authors, the 
volumes provide opportunities for those in  data-collection units to 
prepare and receive credit for interpretive publications.  The 
articles also can be used in addition to or in combination with 
separate reports.  The summary will provide a mechanism for 
documenting floods that otherwise may not be reported.  Any flood 
that was reported to the Hydrologic Information Unit probably should 
be considered for the annual summary as well as other more local and 
less outstanding floods.

We need to have the articles for calendar 1992 and 1993 floods by 
September 30, 1994, to have the volume in review next spring and 
approved by the end of next fiscal year.  Districts will not need to 
prepare articles on the major flooding of spring and summer 1993 in 
the upper Mississippi and lower Missouri River basins that are 
covered by separate reports, because the national project chief will 
prepare summaries from those reports.  However, articles on floods in 
1993 outside that area, or in that area outside that period of time, 
are appropriate.

For multi-state floods, Districts should coordinate with the 
appropriate Regional Surface-Water Specialist(s) to determine if one 
article should be prepared for the entire area of flooding or if it 
would be better to have a separate article for each State.

We need to know which floods will be responsible for doing so.  
Please furnish by July 8, 1994, a list of floods in the 1992 and 1993 
calendar years that should be included.  Please include dates and 
general areas of floods, person responsible for the proposed article, 
anticipated number of illustrations and tables, and planned 
completion date.  If no documentable floods occurred in your District 
during calendar years 1992-93, please reply to that effect.

Preparation of flood-summary articles need not be burdensome, even 
for inexperienced authors, because the format and style of numerous 
previous such articles can be followed. In fact, it is better not to 
deviate from the previous pattern unless the circumstances of a 
particular flood show a definite need to deviate.  To provide a 
convenient guide, two articles and a few separate pages from other 
articles are attached.  (Attachments are not transmitted with the 
electronic version of this memorandum.)

Attachment A is an example of a short article.  It is not the 
shortest acceptable, but is one of the shortest in the 1990-91 
volume.  Attachment B is an example of a long article.  It is not the 
longest acceptable, but in the 1990-91 volume it is exceeded only by 
an article describing very wide-spread flooding in four States.  
Attachment C contains examples of types of illustrations and tables, 
not included in Attachments A and B, that can be used and has some 
additional features that can be included in a table of maximum stages 
and discharges.

After we receive the information on planned articles, we will send 
the persons responsible more comprehensive guidelines, which should 
facilitate both the preparation and our editng and processing.

The guidelines will include much of the earlier material that was 
sent in 1991 and 1993.  Additional points will be made by referring 
to specific features of the attachments A, B, and C. Major changes 
from earlier guidelines are that the author would use a FrameMaker 
template, which we will provide for the table of maximum stages and 
discharges, and that the entire article be transmittable in 
electronic form, including illustrations.  The table on the template 
will be in landscape presentation instead of separate left and right 
parts as was the case before.  We will specify types of files 
acceptable for maps, such as CorelDraw and Adobe Illustrator.

                                 Ernest F. Hubbard

                                 Acting Chief, Office of Surface Water

NOTE:  This document has three attachments than can be obtained from 
the Office of Surface Water.

WRD Distribution:  A, B, FO, PO