FY 2001 Fourth Quarter Foreign Meeting and Conference Travel (July 1-September 30, 2001)
RESPONSE REQUESTED NO LATER THAN MARCH 7, 2001
Memorandum
To: All WRD Employees
From: Anna M. Lenox, Deputy Chief
International Water Resources Branch
Subject: FY 2001 Fourth Quarter Foreign Meeting and
Conference Travel (July 1-September 30, 2001)
Each quarter, the bureau international offices prepare a listing of
employees who plan foreign travel to participate in scientific meetings,
conferences, symposium, workshops, or training activities. If you plan
official travel abroad during the fourth quarter (July 1 – September 30,
2001), for any purpose other than fieldwork, please complete the attached
form and forward, through supervisory channels via email, to "GS-W Foreign
Travel" no later than March 7, 2001. After approval by Division
management, your request will be consolidated into the Bureau listing of
proposed foreign travel for the fourth quarter and forwarded to the
Associate Director for Geology for review.
Please note that the consolidated Bureau listing does not supplant the
formal request for foreign travel approval (DI-1175). Each employee
planning official travel abroad is responsible for initiating an
electronic DI-1175 to obtain official approvals. The DI-1175 should be
initiated 9 weeks prior to departure.
FUTURE MEETINGS AND CONFERENCES:
The Bureau continues to compile a list of meetings/conferences that will
be convened in foreign venues and in which we could reasonably expect
participation by a number of USGS scientists. Please help us with this
compilation by providing, via email, the name, location, sponsor, and date
(if known) of any international meeting that meets this criteria.
NOTE CHANGES TO FOREIGN TRAVEL REQUEST PROCEDURES:
On October 1, 2000, WRD employees assumed responsibility for submitting
their own request for foreign travel approval (DI-1175). Instructions for
completion of the electronic form are available on the USGS International
Home Page at: http://international.usgs.gov/usgs/travel.html.
Repeat--submission of the attached "Fourth Quarter Meeting/Conference
Foreign Travel Request Summary" does not generate the requisite DI-1175,
and each employee must generate the actual request for travel approval at
the appropriate time.
TRAVEL TO CANADA:
Travel to Canada is no longer considered foreign travel and DI-1175's are
not required. The standard DI-1020 (Travel Authorization) should be
prepared with a statement in item 10 "DI-1175 NOT REQUIRED under authority
of DOI Memorandum, March 21, 1995, regarding travel to Canada". A DI-2000
is needed if funding is received from an outside source for attending a
meeting or conference. For travel to Canada, the originating office
should forward the form directly to Personnel (Ethics).
A Travel Clearance Form and Supplemental Information sheet must be
completed by the traveler's office and forwarded to IWRB. The form will
be faxed to the U.S. Embassy in Ottawa 10 days prior to travel dates. This
function cannot be delegated to field offices. The Travel Clearance Form
may be found at: http://geology.usgs.gov/usgs/admin/guide/ex5.html.
HEALTH INSURANCE and ADVISORIES:
We recommend that you contact your insurance provider before you leave the
United States to verify that, in the event of illness or injury overseas,
costs for medical care will be reimbursed under your specific plan. If
adequate coverage is not included, you may choose to purchase traveler's
insurance for the duration of your travel. We invite you to visit the CDC
Home Travel Information website at http://www.cdc.gov/travel/travel2.htm
for complete information on immunizations and health advisories.
PASSPORT:
We recommend that any employee who travels abroad in an official capacity
utilize an Official Passport. If you need to acquire or renew an Official
Passport, please contact the International Programs Unit at 703-648-6056
for instructions. Passport information and application forms also are
available on-line at: http://travel.state.gov/passport_easy.html.
DI-2000 FORM (Ethics):
Employee acceptance of payment, from a non-Federal source, for travel
expenses incurred to attend a meeting, seminar, workshop, or similar
function requires the receiving employee to prepare, sign, and mail to
this office a DI-2000 Form. The Forms DI-2000 and DI-1175 are forwarded
to appropriate approving authorities. After approval, the DI-2000 is
retained in the bureau ethics files and the DI-1175 forwarded to the
traveler.
FIELDWORK:
Travel to accomplish fieldwork or collaborative research is not included
in the quarterly meetings list; however, approval for this type of travel
also must be requested 60 days prior to departure. To obtain the necessary
approvals, follow the USGS International Home Page instructions for
completion of the electronic DI-1175 at:
http://international.usgs.gov/usgs/travel.html.
DEADLINE:
A final reminder--requests to attend a meeting outside the United States,
during the fourth quarter, must reach this office by March 7, 2001.
Attachment
Fourth Quarter Meeting/Conference
FOREIGN TRAVEL REQUEST SUMMARY
1. Name of traveler.
2. Meeting, Venue, and Dates:
(a) Name of meeting, symposia, conference, etc.:
(b) Location(s) of proposed travel - including city and country:
(c) Dates of travel including date of departure and date of return:
(d) Dates of meeting, conference, symposia, workshop, or training
activity:
(e) Annual leave (dates):
3. Purpose/Benefits of travel:
4. Total costs during travel period (this includes what USGS and others
pay.)
Salary: $
Per Diem: $
Transportation: $
Other costs: $
5. Will another donor pay/share the costs? YES_____ NO______
If YES, provide the name of the donor:
Type of donor contribution:
Salary: $
Per Diem: $
Transportation: $
Other: $
6. List names of other USGS employees who may be attending the event.
7. Approved by: Give name and date of approval at each supervisory level
and forward, via Email, to next level. The request must be forwarded to
this office by the appropriate SES supervisor or his/her representative.
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Daisie M. Oden, USGS
Int'l Water Resources Branch
MS 420 National Center
Reston, VA 20192
Phone: 703/648-5021
Fax: 703/648-5295
Email: dmoden@usgs.gov