FY 2001 Second Quarter Foreign Travel
RESPONSE REQUESTED NO LATER THAN SEPTEMBER 8, 2000
Memorandum
To: All WRD Employees
From: Anna M. Lenox, Deputy Chief
International Water Resources Branch
Subject: FY 2001 Second Quarter Foreign Travel
If you are planning foreign travel to participate in a scientific meeting,
conference, symposia, workshop, or training activity during the second
quarter (January 1 - March 31, 2001), please complete the attached form
and forward, through supervisory channels via email, to GS-W Foreign
Travel no later than September 8, 2000. After approval by Division
management,
your request will be consolidated into a Bureau listing of proposed
foreign travel for the second quarter and forwarded to the Associate
Director for Geology for review.
CHANGES TO FOREIGN TRAVEL REQUEST PROCEDURES:
1) To accommodate our migration to Lotus Notes, your foreign travel
mailbox address has been changed. Please address requests for approval of
foreign travel to: GS-W Foreign Travel. 2) Lory Severin has left us for
the warmer climes in Atlanta and is no
longer your point of contact for foreign travel requests. Please refer
any foreign travel or passport/visa questions to Daisie Oden, phone:
703-648-5021, or Anna Lenox, telephone: 703-648-5053; 3) Beginning
October 1, WRD employees will be responsible for initiating and submitting
their own requests for foreign travel approval (DI-1175). Instructions
for completion of the form will be transmitted before the end of August.
FUTURE MEETINGS AND CONFERENCES:
The Bureau continues to compile a list of meetings/conferences that will
be convened in foreign venues and in which we could reasonably expect
participation by a number of USGS scientists. Please help us with this
compilation by providing, via email, the name, location, sponsor, and date
(if known) of any international meeting that meets this criteria.
TRAVEL TO CANADA:
Please refer to Water Resources Division Memorandum No. 99.11 for WRD
policy on travel to Canada. Also note that Canadian Customs officials
require specific forms of identification (a U.S. drivers license is not an
accepted form of identification). Recommended identification includes:
(1) passport, (2) original voter's registration card, or (3) original or
certified (with notary stamp) Birth Certificate.
HEALTH INSURANCE and ADVISORIES:
We recommend that you contact your insurance provider before you leave the
United States to verify that, in the event of illness or injury overseas,
costs for medical care will be reimbursed under your specific plan. If
adequate coverage is not included, you may choose to purchase traveler's
insurance for the duration of your travel. You may wish to visit the CDC
Home Travel Information website for complete information on immunizations
and health advisories. http://www.cdc.gov/travel/
PASSPORT:
Any USGS employee who travels abroad in an official capacity should
utilize an Official Passport. If you need to acquire or renew an Official
Passport, please contact the International Water Resources Branch for
instructions. Passport information and application forms also are
available on-line at: http://travel.state.gov/passport_easy.html
DI-2000 FORM (Ethics):
Employee acceptance of payment, from a non-Federal source, for travel
expenses incurred to attend a meeting, seminar, workshop, or similar
function requires the receiving employee to prepare, sign, and mail to
this office a DI-2000 Form. The Forms DI-2000 and DI-1175 are forwarded
to appropriate approving authorities. After approval, the DI-2000 is
retained in the bureau ethics files and the DI-1175 forwarded to the
traveler.
FIELDWORK:
Travel to accomplish field work or collaborative research is not included
in the quarterly meetings list; however, approval for this type of travel
MUST be submitted to the bureau International Programs Unit at least 45
days prior to departure. We recommend that all travelers submit requests
for approval of foreign travel to accomplish field work or collaborative
research just as soon as that information becomes available.
DEADLINE:
A final reminder--requests to attend a meeting outside the United States,
during the second quarter, must reach this office by September
8, 2000.
Attachment
FOREIGN TRAVEL REQUEST
1. Name of traveler.
2. Telephone number. (both HOME and office)
3. Fax number.
4. Position title and grade. _________________________
Also check preference: Dr.___ Mr.___ Ms.___ Mrs.___
5. Duty station.
6. a. LOCATION(s) of proposed travel - including city and country.
b. DATES of travel including date of departure and date of return.
c. DATES of meeting, conference, symposia, workshop, or training
activity.
7. Is ANNUAL LEAVE requested? If so, provide specific DATES of approved
annual leave.
8. NAME(s) of in-country CONTACT and address (including agency name),
telephone/fax number, and email address for EACH LOCATION.
9. Total costs during travel period (this includes what USGS and others
pay.)
Salary: $
Per Diem: $
Transportation: $
Other costs: $
Total: $
10. Will another donor pay/share the costs?
YES_____ NO______
If YES, provide the following information.
a. Name and type of donor.
Examples:
Self --
Tax Exempt Organization --
Foreign Government --
Federal Agency --
International Organization --
Other (identify/explain) --
Donor contribution:
b. Funding:
Salary: $
Per Diem: $
Transportation: $
Other costs: $
Total: $
c. How will funding be provided: In-Kind services or Reimbursement to
USGS? Please be specific.
Examples:
In-Kind services: foreign host provides airline ticket to USGS employee;
host pays for hotel and meals; or host provides in-country transportation.
Reimbursement to USGS: foreign host issues check payable to USGS when
employee presents receipts for travel expenses.
11. List names of other USGS employees who may be attending the event.
12. Justification for travel. Please provide concise information in one
paragraph that describes:
a. The specific mission to be accomplished during travel.
b. The role of traveler (present paper, chair session, lead field
trip, etc.).
13. Do you have a security clearance?
Approved by: Give name and date of approval at each supervisory level and
forward, via Email, to next level. The request must be forwarded to this
office by the appropriate SES supervisor.
~~~~~~~~~~~~~~~~~~~~~~~~~~
Anna Lenox
International Water Resources Branch
U.S. Geological Survey
420 National Center
Reston, VA 20192
Phone: 703-648-5053
Fax: 703-648-6687
Email: alenox@usgs.gov
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