To: "AO - All Administrative Officers"
From: "Tammy D'Elia" 
Subject: New OPAC form and procedures

Administrative Officers:

FYI,

OFM has created a new OPAC Billing Request Form (Form 9-2048) with new
fields required by Treasury.   We need to start using the new form on
December 1, 1999.  You can access the new form and the instructions by
going to https://interactive.usgs.gov/eft/logon.asp

This will take you to the USGS Web Applications System where you will need
to logon.  Follow the instructions on that page.

After you have logged on you will go to the web site where you can access
"EFT for Travel" or "Forms".  Select "Forms".

When you get to the Forms page, please read the instructions there.  You
will need both Adobe Acrobat Reader 4.0 and Microsoft Internet Explorer 5
(MSIE5) to access this form.  If you do not have both of these applications
installed on your computer, the instructions on this page explain how to
download both.  You may need your Systems Administrator to help.  After
Adobe and MSIE5 are installed, you will be able to go to the "U.S.
Geological Survey Forms" section and select *OPAC Billing Request (9-2048
November 1999). Then click on "Retrieve USGS Form".  The first 3 pages of
the document contain the instructions on filling out the form.  The 4th
page is the actual form.  You can type the information directly on the form
and print it out.    

I know this is short notice, so if you need any help, please call me.  I
was able to access the form today and it seems to work well.  




For those of you wondering why we will not be using Framemaker for the new
OPAC form:  Since USGS will soon be using Lotus Notes, we need to use to a
new forms solution other than Framemaker that will work with Lotus Notes.
It would be a waste of time to modify the template in Framemaker and then
not be able to use it.

Anyone who is able to access an Microsoft Excel file or would like to see
how the form looks in Excel, I have attached file "opac Form 9-2048.xls". 

An OPAC web page has been also established which provides information on
the new OPAC procedures.   The address of that site is
http://www.usgs.gov:8888/ops/finance/opac.html 
This site contains Instructional Memorandum 2000-01 "Billing Federal
Agencies - Treasury's New OPAC System", Information on DOD offices and a
list of DOD/DFAS Agency Location Codes.  

Thanks,

Tammy