Using Plain Language Date: Mon, 22 Feb 1999 15:25:14 -0500 To: "USGS Employees" From: "Director's Office" NOTE: SUPERVISORS, MANAGERS, AND TEAM LEADERS: PLEASE ENSURE THAT EMPLOYEES WITHOUT ACCESS TO E-MAIL RECEIVE A COPY OF THIS MESSAGE MEMORANDUM To: All USGS Employees From: Thomas J. Casadevall Deputy Director Subject: Using Plain Language President Clinton recently issued a memorandum requiring Federal agencies to use "plain English" in all new documents that explain how to obtain a benefit or service. The purpose is for "government to be as responsive, accessible, and understandable in its communications with the public as possible." Documents written in plain language use common, everyday words and are easy to read and understand. Hints for writing "plain language" documents and a copy of the President's Memorandum can be found at http://plainlanguage.gov. The President's directive is not intended to change the way we convey scientific information to technical audiences. It, instead, reminds us of the importance of tailoring our communications to specific audiences. I ask you to help me ensure that we communicate effectively with all of our audiences, from policymakers to the general public. Effective communication including writing in plain language, not only conveys useful information, but helps others understand the relevance and importance of our work. If you have questions about the Plain Language Memorandum or need additional information, please feel free to contact John Cordyack, the bureau's Plain Language Coordinator, at (703)648-7313 or e-mail: jcordyac@usgs.gov.