Reminder to RDE Offices

Date: Tue, 15 Dec 1998 16:35:23 -0500
To: "AO - All Administrative Officers"<distribution,
        "AE - Administrative Employees"<distribution
From: "Alice A. Sabatini, Division Administrative Officer, WRD" <aasabati
Subject: Reminder to RDE Offices
Cc: "Melissa Courtney,  Reston, VA" <mcourtne

I think Melissa states her case quite succinctly.  Please make every effort
to comply.  Contact Melissa or her staff if you have questions.


Date: Tue, 15 Dec 1998 13:18:33 -0500
To: "Sabatini, Alice A" <aasabati
From: Melissa Courtney <mcourtne
Subject: Reminder to RDE Offices
Cc: "Daniel M Weiss,  Reston, VA "<dweiss,
        "Marlene D Zamboni,  Denver, CO "<mzamboni,
        "Pauline P Scott,  Reston, VA "<pscott,
        "Rachel A Stevenson,  Denver, CO "<rasteven,
        "Raymond D Cowles,  Denver, CO "<rcowles,
        "Sharon M Umphlett,  Reston, VA "<sumphlet,
        "Tammy J Sigafoose,  Reston, VA "<tsigafoo,
        "John D Winters,  Menlo Park, CA "<dwinters@wr.usgs.gov,
        "George F Murphy,  Reston, VA "<gmurphy,
        "Allan L Montgomery,  Reston, VA "<amontgom

Alice, I'm requesting your assistance in reminding WRD offices of a few
important aspects of the RDE process.  Specifically, in order to process in
a timely manner RDE purchases of accountable property, we Property
Management folks need to receive both a completed "Purchase
Order/Capitalized Property Control Sheet" (form 9-3017) and a copy of the
actual purchasing document (typically a purchase order).  We also need the
name of the Custodial Property Officer (CPO) for each individual asset (if
one order contains accountable property purchased for more than one CPO). 

Although we receive both documents in a majority of cases, we're having
problems getting one or the other of these documents from several WRD
offices (sometimes only the completed 9-3017 comes in, and without a copy
of the purchase order to match it up with, we can do nothing but contact
the RDE office and ask for one to be sent in ASAP--and sometimes, perhaps
even more frequently, we get a copy of the purchase order, and without the
completed 9-3017, we don't know just how the RDE office obligated the
order).  Again, we also need the name of a valid CPO to whom the item(s)
should be assigned.

I know OFM covered this information in their RDE training sessions, but I'm
sure there has been a fair amount of turnover in these jobs, so it's
probably just a matter of some new folks not having been told what's
required.  I would appreciate it if you could put something out to all WRD
offices, or, if you prefer and could provide the appropriate e-mail group
name, I'd be happy to send something out myself more or less like this very
message.  Please advise, and thanks for your cooperation.  
Melissa Courtney
Property Management Branch
mcourtne@usgs.gov
(703) 648-7322