EFT Waivers for Non Government employees Date: Fri, 26 Feb 1999 14:36:21 -0500 To: "AO - All Administrative Officers" From: Kelly Bradley Subject: EFT Waivers for Non Government employees Cc: "Catherine L Hill, ACH/Operations, Reston, VA" , "Stephen F Blanchard, Staff Assistant, Reston, VA" , "Kym Y Elliott, Secretary, Reston, VA" As you are aware the Debt Collection Implementation Act (DCIA) required all vendors and employees to use Electronic Funds Transfer (EFT) to receive payment for services, salary and travel. Implementation of this has caused problems with regard to our non-government employees. Currently, if we have a meeting and we are paying for non government employees to attend, a memorandum must be prepared requesting the individuals be waived from the EFT requirement. The Office of Financial Management (OFM) has agreed to accept one memorandum listing the non government attendees. Once the approval has been processed by OFM the non government individual will be added to the vendor table and no longer require EFT. Therefore, when the voucher electronically moves through Travel Manager Interface (TMI) the individual is paid. OFM is working with the Director's Office to approve a waiver for all non government travelers who travel less than 3 or 4 times at most for USGS. This memorandum will be kept on file in OFM. Once this waiver is in affect a waiver request memo will no longer be need for these individuals. The travel voucher will need in the name field "Non Government Employee" along with the travelers name. This will quickly bring it to OFM's attention for this individual is not subject to the EFT requirements. In WRD, we will need to send a list of names containing the non government individuals to OFM in advance of the travel voucher processing. This will enable the individual to be entered as a vendor in the vendor file and alleviate problems with the TMI processing of their voucher. After this waiver is in affect the list of names can be given at any time just as long as it is prior to the processing of the travel. Once the individual has been entered in the vendor file they will remain active unless OFM is otherwise notified. Stat sampling will be done to ensure that individuals are not receiving payment more than the 3 to 4 times allowed under the waiver. I will notify everyone as soon as this waiver is in place and to whom the list of non government individuals is to be sent to in OFM. If you have any questions or need further guidance, please contact Michele O'Meara in my office at 703-648-5042. Thanks, Kelly