Compliance with Federal Printing Policy 

Date: Fri, 09 Jul 1999 10:46:21 -0400
To: "AO - All Administrative Officers"<distribution>
From: "Alice A. Sabatini, Division Administrative Officer, WRD" <aasabati>
Subject: Compliance with Federal Printing Policy

Date: Fri, 09 Jul 1999 10:15:02 -0400
To: "Fenn, Dennis B" <denny_fenn>, "Leahy, P. Patrick" <pleahy>,
        "Witmer, Richard E" <rwitmer>, "Hirsch, Robert M" <rhirsch>
From: Lillian Cephas <lcephas>
Subject: Compliance with Federal Printing Policy
Cc: "Gayle A Sisler,  Reston, VA" <gsisler@igsrsparc4.er.usgs.gov>,
        "Joseph S Pillera,  Reston, VA" <jpillera@igsrn008.er.usgs.gov>,
        "MaryLou D Pectol,  Reston, VA" <mpectol>,
        "Alice A Sabatini, Administrative Officer, Reston, VA" <aasabati>,
        "Cynthia L Matus,  Reston, VA" <cyndee_matus@brd.usgs.gov>,
        "Deborah L Colley,  Reston, VA" <dcolley@igsrsparc4.er.usgs.gov>,
        "Carolyn Cooper, Management Analyst, Reston, VA"
        <carol_cooper@brd.usgs.gov>



In Reply Refer To:
Mail Stop 231


                             	MEMORANDUM 

										
								July 9, 1999

To:		Division Chiefs

From:	       James C. Leupold    //s//
		Chief, Office of Program Support

Subject:	Compliance with Federal Printing Policy 

This is a reminder to all USGS offices that Federal printing policy
mandates that all printing and duplicating requirements are to be obtained
through the Government Printing Office (GPO).  To avoid undue compromises
in quality and timely execution, USGS offices should allow sufficient time
in planning their activities for the printing of materials through GPO.  

Should a requirement driven by urgent and compelling circumstances affect
GPO's ability to perform within the time specified, GPO could grant a
waiver to allow using an alternate source.  Field offices should consult
with their servicing GPO about these urgent requirements immediately on
learning of them, and follow the instructions provided.  Appropriate
documents should be prepared and presented to GPO immediately to avoid
delay.  Washington, D.C., area offices are to coordinate these and other
administrative printing requirements through the Branch of Materials
Management, Office of Program Support.  Field offices may also obtain
necessary assistance through this office by calling (703) 648-7282.       

Only after GPO has granted a waiver can a credit card be used to execute a
printing or duplicating requirement through a commercial source.  Approved
requirements costing more than $2,500 must be referred to a warranted
procurement official for processing.  These approved jobs are to be
reported semiannually on the Joint Committee on Printing (JCP) Form 2
Report to the Branch of Materials Management when requested.

We encourage the use of direct-deal contracts arranged through GPO for
handling recurring printing and duplicating requirements.  In order to
better support program printing needs, OPS has established such contracts
in support of the National Center, which are also available to other
bureau offices as well.  These  have proven to be beneficial in
streamlining the procurement process and eliminating the need to submit
repetitive requisitions through GPO.  Similarly, we will be engaged in
furthering this type of support in the regional centers and the field to
ensure that all of our offices have access to such tools to fulfill their
printing needs.  Offices without printing support should contact the Branch
of Materials Management at (703) 648-7282 for assistance.  

Lillian M.Cephas
Office of Program Support
VOICE 703-648-7202
FAX   703-648-7219