NWQL Reports - Now on the WEB

Date: Sat, 08 Nov 1997 18:44:47 -0800
From: DeborahTreseder <treseder>
Organization: U.S. Geological Survey; NWQL
X-Mailer: Mozilla 4.01 [en] (WinNT; I)
MIME-Version: 1.0
To: "E  - All WRD Employees"<distribution@usgs.gov>
Subject: NWQL Reports - Now on the WEB


Billing Reports on USGS/NWQL Accessible Web Page

Beginning with the November 1997 billing cycle the Lab weekly and
monthly billing reports will be accessible on the NWQL's USGS Web
Page. The advantages to the district users are: 

      -Access to the weekly and monthly billing can be obtained
       by anyone within the district for review of specific
       analysis and/or billing information.
      -All weekly and monthly billing reports will be available
       after subsequent billing cycles are completed. Currently,
       only the most recent weekly or monthly reports are
       available.
      -Charges for supplies and postage will now be available on
       the weekly reports. Currently, these charges are only
       reflected on the monthly billing report.

NOTE: Prior month billing adjustments will continue to only be reflected
on the monthly billing reports.

               Directions for Viewing the Billing Reports

  -Access the NWQL's USGS Web Page -- wwwnwql.cr.usgs.gov/USGS
  -Under the 'Services' bullet click on `Customer Reports'
  -Scroll to your Cost Center's User Code
  -Click on the User Code
  -Click on the `Reports for User Code' button (a list of
   filenames and report titles will be displayed)
  -Click on the filename of the report you want to display

The reports are by filename and title as follows:

      Weekly reports listed under 'Titles' will reflect `Lab 
      Weekly Report for YYYYMMW (Year/Month/Week) for the User
      Code.' The report for the 3rd week in October 1997 is
      identified with `1997103', you will need to
      click on the appropriate "Matching files' field to view the
      report. The lab weekly reports reflect the following
      information:

        -Lab-ID, Account, Cost, Station ID, Date, Time, Schedules
         Requested for all samples logged in the prior week
        -Supplies and Postal Charges for the Lab Week for User
         Code
        -Summary of Project Information for the Lab Week for
         District/User Code
	
      Monthly report titles are:

      -Lab Monthly Report for YYYYMM (Year/Month) for User Code. 
       The report listed under 'Titles' for the November billing 
       will reflect `Lab Month Report for 199711 for User Code
       nn'. You will need to click on the "Matching files' field
       (i.e., uc_labmnth_uc_199711.html' to view the report. This
       report contains the following information:
	
      -Lab ID, PROJACCT, Cost, Station ID, Date, Time,
       Schedules Requested
      -Supplies and Postal Charges for Lab Monthly (Account,
       Cost, Remark)
      -Adjustments for LabMnth for User Code (Account, Cost,
       Remark)
      -Summary of Project Information for the Month for User
       Code
	
      -Lab Monthly Report for YYYYMM (Year/Month) for Cost Center.
       The report listed under 'Titles' for the November billing
       will reflect `Lab Month Report of 199711 for Cost Center
       nn'. You will need to click on the `Matching files' field
       (i.e., cc_labmnth_cc-199711.html) to view the report. This
       report contains by Account and Cost the following 
       information: 

      -Summary of Project Information for Bill Period YYYYMM for
       Cost Center 
      -Summary of Project Information for FISCAL YEAR 1998 for
       Cost Center

      This report is a new addition and reflects only the current
      month's Activity and a Fiscal Year summary for each account
      number User Code. This report will allow the Administrative
      staffs to pull only the accounting data for their cost
      center's monthly billing. 

      -Exception Reports (cc_labmnth_exp_199710.html) will be
       generated only in cases where the Cost Center receives a
       charge for analysis submitted by another User Code (i.e.,
       CC 4434 is charged for analysis submitted to NWQL from     
       User Code 33). This report reflects the following
       information:

         -User, Lab-ID, Account, Cost, Station ID, Date, Time,
          Schedules Requested
         -Total Amount for Samples to be Charged to Your Account
          by Other Users = $

After the monthly billing report is generated the weekly reports
included in that month's billing report will no longer be
accessible/visible in this window. Since all information contained in
the weeklies will be rolled into the monthly report, the weeklies will
be removed and no longer accessible, please print a hard copy or copy
the weeklies to a local directory if you determine a need for reference.

The monthly reports will continue to be accessible for the current
fiscal year, and will only be archived after fiscal year close.

For billing questions pertaining to the lab weekly and monthly billing
reports, please contact Cecilia Hill (cjhill) at (303) 467-8014.