FOREIGN TRAVEL--FY 1998 Fourth Quarter Foreign Travel Date: Thu, 12 Feb 1998 15:21:06 -0500 To: "E - All WRD Employees" From: Lory Severin Subject: Fourth Quarter Foreign Travel Request In Reply Refer To: Mail Stop 420 MEMORANDUM RESPONSE REQUESTED NO LATER THAN February 27, 1998 To: All WRD Employees From: Anna M. Lenox, Chief International Water Resources Program Subject: FOREIGN TRAVEL--FY 1998 Fourth Quarter Foreign Travel MEETINGS: If you are planning foreign travel to participate in a scientific meeting, conference, symposia, workshop, or training activity during the fourth quarter (July 1 - September 30, 1998), please complete the attached form and forward, through supervisory channels via email, to for_trav no later than February 27. After approval by Division management, your request will be consolidated into a Bureau listing of proposed foreign travel for the fourth quarter and forwarded to the Associate Director for Operations for review. The information that you have provided will be used to initiate your Foreign Travel Certification (Form DI-1175). The Bureau continues to compile a list of meetings/conferences that will be convened in foreign venues and in which we could reasonably expect participation by a number of USGS scientists. Please help us with this compilation by providing, via email, the name, location, sponsor, and date (if known) of any international meeting that meets this criteria. TRAVEL to CANADA: Please refer to Water Resources Division Memorandum No. 95.48 for specific travel requirements to Canada. Canadian Customs officials require certain forms of identification for entry into Canada. Acceptable identification includes (1) valid passport, (2) original voter's registration card; or (3) original or certified (with notary stamp) Birth Certificate. It is important to note that a U.S. drivers license is not an accepted form of identification. HEALTH INSURANCE: We recommend that you contact your insurance provider before you leave the United States to verify that, in the event of illness or injury overseas, costs for medical care will be reimbursed under your specific plan. If adequate coverage is not included, you may choose to purchase traveler's insurance for the duration of your travel. PASSPORT: Do you have a current personal or official passport? In some countries, it makes a very real difference in securing a visa. If you are planning foreign travel and do not have a passport, please contact Lory Severin for instructions on how to apply (Phone: 703-648-6686, Fax: 703-648-6687, or email: lseverin@usgs.gov or for_trav). A minimum of 4 weeks is required to obtain an Official Passport. THE DI-2000 FORM: If you have been offered travel expenses from a non-Federal source for attendance at a meeting or conference, you must complete, sign, and mail to this office a DI-2000. It will be forwarded, along with the DI-1175, to the appropriate approving authority. After approval, the DI-2000 will be forwarded to the Bureau Ethics Counselor for filing, and the DI-1175 will be mailed to you. FIELDWORK: Travel to accomplish field work or collaborative research is not included in the quarterly meetings list and can be processed at any time; however, this type of travel must be forwarded to the Associate Director for Operations a minimum of 21 days prior to departure. Please continue to forward to us, as soon as information is available, any request to travel abroad for the purpose of accomplishing field work or collaborative research. DEADLINE: A final reminder--requests to attend a meeting outside the United States (during the fourth quarter) must reach this office by February 27. Attachment FOREIGN TRAVEL REQUEST 1. Name of traveler. 2. Telephone number. (both HOME and office) 3. Fax number. 4. Passport: Personal Official 5. Position title and grade. Also check preference: Dr.___ Mr.___ Ms.___ Mrs.___ 6. Duty station and organization CODE. 7. a. LOCATION(s) - including city and country b. DATES of travel including date of departure and date of return. 8. NAME(s) of host scientist(s), in-country CONTACT and address (including agency name), telephone number, and dates at each location. 9. Total costs during travel period (this includes what USGS and others pay.) Salary and benefits:$ Per Diem:$ Transportation:$ Other costs:$ Total:$ 10. Will another donor pay/share the costs? YES_____ NO______ If YES, provide the following information. a. Name and type of donor. Examples: Self -- Tax Exempt Organization -- Foreign Government -- Federal Agency -- International Organization -- Other (Identify/explain) -- Donor contribution: b. Funding: Salary and benefits:$ Per Diem:$ Transportation:$ Other costs:$ Total: $ c. How will funding be provided: In-Kind services or Reimbursement to USGS? Examples: In-Kind: foreign host provides airline ticket to USGS employee; host pays for hotel and meals; or host provides in-country transportation. Reimbursement: foreign host issues check payable to USGS when employee presents travel expenses. 11. List other USGS employees who may be attending event. 12. Justification for travel. Please provide concise information in a paragraph or two that describes: a. Specific mission to be accomplished during travel, and b. role of traveler. Approved by: Give name and date of approval at each supervisory level and forward, via Email, to next level. The request must be forwarded to this office by the appropriate SES supervisor. *~* *~*~*~*~*~*~*~*~*~*~*~*~*~*~*~*~* Lory Severin International Water Resources Program U.S. Geological Survey 420 National Center Reston, VA 20192 USA Tel. 703-648-6686 Fax 703-648-6687 *~*~*~*~*~*~*~*~*~*~*~*~*~*~*~*~*~*~*