Funding Transfer Process in AIS Date: Tue, 10 Feb 1998 09:21:45 -0500 To: "AO - All Administrative Officers", "AE - Administrative Employees" From: Kelly Bradley Subject: Funding Transfer Process in AIS Cc: "Melinda M Lanza, Computer Specialist, Reston, VA ", "Susan K Clark, Budget & Financial Specialist, Reston, VA " In the past few months, it has come to our attention that all of the funding in AIS which was intended to be transferred through the AIS funding transfer process is not getting loaded into FFS. We suspect that this is due to the recent change to the agreement signed status field. The agreement signed status field must be a 'Y" if the funding is to be transferred. For further clarification concerning the Funding Transfer please refer to the Survey Manual Supplement 327.1, subject: Approval of Agreements in the Administrative Information System. This defines all the specifics regarding the agreement signed status field. This policy requires that the cost centers enter the 'Y' in the agreement signed status field versus the Regional offices. Please review all your agreements (including agreements which started in a prior year) that have FY98 funding. If necessary please make the changes and re transfer. Please be aware that you can transfer each time you enter funding. This eliminates problems which could occur if you wait to transfer all your funding the day the funding is due. The next funding is due into HQ by COB Tuesday, February 24, 1998. The following criteria is needed in AIS to ensure your funding is transmitted each month into FFS: 1) Fiscal Year = 1998 2) Agreement Status = 'F'irm (these are located on the Agreement Detail and Funding Frames) 3) Agreement Signed Status = 'Y'es (located on the Agreement Header Frame) If all 3 criteria are not met the funding does not get uploaded to FFS. All Federally allocated money will be taken care of by HQ personnel, you cannot change those headers. Thanks, Kelly