VEHICLES--Motor Vehicle Acquisitions for Fiscal Year 1998

To: "AO - All Administrative Officers"<distribution>
cc: "Nancy J Hill, Chief, Mgmt Support Section, Reston, VA" <njhill>
Subject: FY98 Vehicle Acquisition
Date: Tue, 07 Oct 1997 09:55:48 -0400
From: "Nancy J Hill, Chief, Mgmt Support Section, Reston, VA" <njhill>


In Reply Refer To:			         October 7,1997
Mail Stop 403


				MEMORANDUM

To:		All Administrative Officers

From:		Nancy J. Hill
		Chief, Management Support Section

Subject: 	VEHICLES--Motor Vehicle Acquisitions for Fiscal Year 1998

	        	REPLY REQUESTED BY NOVEMBER 1, 1997

The procurement of all vehicles must be based on ESSENTIAL NEED.  
Priority will be given to orders placed for 4x2 and 4x4 light trucks.  
Also, serious consideration should be given to ordering vehicles with 
alternative fuel systems where offered as optional equipment in the 1997 
Federal Standards, and noted in Block 5 of the Motor Vehicle Requisition. 
The following WEB site, http://www.afdc.doe.gov will bring up a home page 
with menu selection which shows what manufacturers will have to offer in 
alternative fuel vehicles in 1998.  Feel free to contact GSA Automotive 
Commodity Center at (703) 308-4148 or 4174 to check for dates of current 
solicitations already in process, and for what is currently available in 
alternative fuel vehicles.  Keep in mind these vehicles may not be 
offered by GSA if they are cost prohibitive. This is in compliance with 
Executive Order signed by President Clinton and the memorandum from 
Interior Secretary Bruce Babbitt.  

The fleet fuel economy required objectives which must be met for FY98 are 
as follows:

	Sedans and Passenger Vehicles -- 27.5 mpg
	4x2 and 4x4 Light Trucks (4000 to 15000 lbs GVW) -- 20.5 mpg

The 1997 Federal Standards; 122AH Sedans and Station Wagons, 307W Light 
Trucks (4x2 and 4x4), and 794K Medium Trucks (4x2 and 4x4) are to be used 
as your reference in preparing vehicle requisitions.  The 1998 Standards 
are not available at this time. Your estimated cost should contain a 5% 
increase from the previous year. Please submit the following applicable 
forms:



	- Motor Vehicle Requisition Delivery Order, (REV. 10-86), GSA            
   Form 1781.

	- Special Purpose Codes (Attachment #2), identifies the specific         
   codes that exempt special use vehicles from the fuel economy           
   objectives.  (These special codes should be used if the                
   selected vehicle does not meet mpg requirements as noted in            
   the mpg guide in the front of each section.)

	- Motor Vehicle Requisition Attachment Form (Attachment #3), 			  
indicates if the vehicle is 	an addition or trade-in to the 	            
fleet.  In the case of a trade-in, ensure the Form 9-3006,                
Check List for Vehicle Disposal, is forwarded to the                      
appropriate Property Management Office before close of business           
November 1, 1997.

Please remember to include the Custodial Property Officer (CPO), 
Cognizant Employee (CE), and billing account codes for gasoline credit 
cards on the Motor Vehicle Requisition Attachment Form.

We will be able to purchase Suburbans this year, but in a limited 
quantity. Therefore, if you are anticipating ordering a Suburban, submit 
your Motor Vehicle Requisition Form as soon as possible.

Also, be advised that GSA has two programs available to expedite vehicle 
purchases.  These programs are available with a surcharge to the 
requesting party and are; (a) for a 5% surcharge, GSA will procure the 
requested type of vehicle from available assets in the field or order for 
immediate delivery (30 days) from the vendor; (b) for a possible 1% 
surcharge, GSA will order the vehicle under a separate procurement for 
delivery within a 30-90 day period from date of order.  Any questions 
regarding these two expedited programs may be referred to Pauline Scott, 
Property Management Branch (PMB) Vehicle Purchase Coordinator at (703) 
648-7327.

Districts wishing to utilize the Headquarters "rental" program, which 
expires on September 30, 1998, to acquire vehicles, must submit their 
requests through the Management Support Section (MSS), Mail Stop 403, no 
later than November 1, 1997. Districts who will be paying the entire cost 
of the vehicle, should place their account number in the remarks section, 
in lieu of the headquarters account number, and forward their 
requisitions directly to Pauline Scott, Property Management Branch, MS 
210, Reston, VA.  

Any questions regarding this memorandum may be directed to Toni Brenner, 
(703) 648-5233.
	




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