Accomplishments of the Administrative Management Council Date: Thu, 26 Mar 1998 11:16:47 -0500 To: "AO - All Administrative Officers", "A - Division Chief and Staff" From: "Alice A. Sabatini" Subject: Accomplishments of the Administrative Management Council The following information is forwarded for your information. Please let me know if you have questions or suggestions. =20 The Administrative Management Council is comprised of the Division Administrative Officers and the Associate Chief, Office of Program Support. More information on our purpose and charter can be obtained from the Survey Manual. AMC ACCOMPLISHMENTS Inter-Committee Relations=09 =D8 Revalidated Charter with Operations Council, reviewing AMC actions and potential for continued contributions toward consistency in administrative processes throughout the bureau. The Operations Council designated decided the Acting Associate Chief, OPS, as AMC Chair, to provide linkage to the Operations Council.=20 =D8 Revised AMC Survey Manual Chapter to comply with other Council Chapters throughout the Bureau. Revised AMC Operating Procedures, established criteria for issues to be addressed. =D8 AMC member put on ITIC committee to ensure any technical matters/projects include exploring administrative functions; any ramifications or effects are addressed. =D8 Realignment of various committees -- Reviewed and made suggestions for deletion/continuation and changes throughout the Bureau, provided to task force reporting to Associate Director. The following committees/groups now report to the AMC: Procurement Focus Group; Museum Property Committee; Space Review Team; Property Survey Board Committee. Other committees' and groups' functions were absorbed by the AMC. =D8 Bureau Property Survey Board --Designated primary and alternate representatives. Operations Council Support =D8 Initiated project on GPRA row item assigned from the Operations Council. Discussed how to tie fiscal costs to GPRA performance measures. Developed two sample approaches for linking financial data to performance measures. Identified a division Budget and Finance Officer to serve on the bureau GPRA working group.=20 =D8 Initiated project on "Roles and Responsibilities" of the Divisions and the Office of Program Support, another "row item". Working with OPS Acquisition Office to develop a model paper on Procurement Roles and Responsibilities. =D8 Updated the Travel Quick Fix List. As a result of the Operations Council discussions on administrative efficiencies, the AMC reviewed the work of a previous bureau team on Business Process Reengineering (1994) and identified several of the items as already implemented. Outstanding items were forwarded to the Operations Council as part of "row" actions. Policy Issues =D8 Sunset policy on Survey Manual Chapters was reviewed and new procedures/suggestions developed by the AMC. =D8 Bureauwide policy memorandum on AMEX delinquencies and misuse coordinated with Personnel and OFM, issued by Barb Ryan. Worked with OFM's AMEX Bureau Coordinator to change the AMEX reporting process for tracking delinquent AMEX cardholders by SES manager. =D8 Visual Identity Clothing issues discussed and resolved, e.g., potential concerns in the personnel, reporting, tracking, monetary, taxes, audit trail, ethics, and approval areas. Process Improvements =D8 Travel Advance Delinquency -- addressed how to streamline and expedite the notification process to employees, prior to the need for payroll deduction.=20 =D8 Implementation of the new Assessment Policy -- Billing process for Mail Center Costs was revised. Actively involved with FTS 2000 report changes, suggested information to be included in billing reports. Revised the Joint Funding Agreement Form JFA 9-1366 and added it to the automated INFORMS package. =D8 FPPS conversion oversight -- Addressed various concerns regarding: changes in reports; revised process for interfaces to division information systems, training of users; revised query capabilities. =D8 Resolved problem of how Grant paperwork and tracking changes affected the bureau, due to NSF enacting a new process in which all transactions associated with the grant process are conducted on line via the web. =D8 Manual payroll check delivery process clarified and streamlined by working with OFM and Personnel. =D8 Alternative Fuel Vehicles -- decided several issues related to implementation of Executive Order and determined allocation method for GSA charges to the bureau. =D8 Common Financial Desktop -- Reviewed and provided input on concerns/issues regarding the project.