OFM Statistical Sampling Program Reminder To: "AE - Administrative Employees", "AO - All Administrative Officers" Subject: Remote Sampling Program Responsiveness Date: Fri, 20 Dec 1996 12:16:40 -0500 From: "Alice A Sabatini, Administrative Officer, Reston, VA" ------- Forwarded Message Return-Path: tcalkins@mailrvao1.er.usgs.GOV Received: from mailrvao1.er.usgs.GOV (mailrvao1.er.usgs.gov [130.11.62.8]) by qvarsx.er.usgs.gov (Geomail 1.2.3) with ESMTP id TAA01319; Thu, 19 Dec 1996 19:07:04 -0500 Received: from tcalkins (tcalkins.er.usgs.gov [130.11.55.97]) by mailrvao1.er.usgs.GOV (Geomail 1.2.3) with SMTP id TAA13461; Thu, 19 Dec 1996 19:04:11 -0500 From: "Tim Calkins" Message-Id: <961219190716.ZM20359@tcalkins> Date: Thu, 19 Dec 1996 19:07:14 -0400 X-Mailer: Z-Mail 4.0.1 (4.0.1 Apr 9 1996) To: "Alice A Sabatini, Administrative Officer, Reston, VA" , "MaryLou D Pectol Reston, VA" Subject: OFM Statistical Sampling Program Reminder Cc: "Kelly L Bradley, Chief, Reston, VA" , "Martha M Long Reston, VA" Mime-Version: 1.0 Content-Type: text/plain; charset=iso-8859-1 Content-Transfer-Encoding: 8bit I am sending the following to you with the request that you pass it along to all RDE users -- we are not receiving documents on a regular basis, and some offices appear unaware of the sampling program, hence this reminder. Thanks for your help in getting the word out -- and if in future you can point me to an existing mail groups, or we can create one, I will try not to burden you further. - ---------------------------------- To All RDE Sites, I am writing this to remind you of the new requirements for providing supporting documentation for certain RDE entries to the Office of Financial Management. These were first announced in Instructional Memorandum 97-02, which you should have received in November, and which you can find on the USGS Intranet under the Ref Doc button (http://www.usgs.gov:8888/usgs-manual/95imlist.html). We are asking for this documentation as part of the post-entry audit process under our statistical sampling plan for all payments and purchase orders. Please note that all Remote Data Entry Payments, Bankcard Statements, and Purchase Orders equal to or greater than $5,000 must be faxed to OFM immediately after entering the documents into FFS. Please fax all source documents and supporting documentation to the Attention of Jo Ann Egan at 703-648-4112. Mark the documents ‘Statistical Sampling'. Please do not fax payments, purchase orders, or bankcard statements less than $5,000 unless you are contacted by OFM. All documents are subject to random selection for post-entry audit review by our statistical sampling program; if any of your entries under $5,000 is selected, we will contact you. Please refer to Instructional Memorandum OFM-97-02, Post-Entry Audit and Statistical Sampling Plan, for additional information. If you have further questions, please contact Mary Christensen at 703-648-7608, or email to mchriste@usgs.gov. - -- Tim Calkins USGS Office of Financial Management tcalkins@usgs.gov (703) 648-7604 ------- End of Forwarded Message