Assistance with properly preparing Bill for Collections and new Customer Numbers

Date: Fri, 19 Sep 1997 14:51:06 -0400
To: "AO - All Administrative Officers"<distribution>,
        "AE - Administrative Employees"<distribution>
From: Kelly Bradley <kbradley>
Subject: Assistance with properly preparing Bill for Collections and
  new Customer Numbers
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The Financial Operations and Reporting Section needs your assistance.  We
have been experiencing a large number of problems with Bill for
Collection forms and request for new Customer Numbers not containing all
required information.  This is causing a large work load.  We are having
to contact each office to obtain the correct information.  Please find
below the two email requests which went out earlier requesting your
assistance.  If you have questions regarding our request please let me
know on (703) 648-5040.  


Thank you in advance for your assistance.


Kelly


TAXPAYER IDENTIFICATION NUMBERS ON THE BILL FOR COLLECTION FORMS:


>According to a memo from Tim Calkins in OFM dated May 19,1997,

>the Debt Collection Improvement Act of 1996 requires agencies

>to obtain Taxpayer Identification Numbers (TIN) of all customers

>doing business with the Government, including customers

>entering into reimbursable agreements with the USGS. <bold> The 

>9-digit TIN number must be included on all Bills for Collection

>(DI-1040) issued by the USGS, except those bills issued

>by foreign governments.  The TIN should be included with

>the accounting classification information required at the

>bottom of the form.

</bold>>

><bold>The TIN number is also now required for all new customers.

</bold>>I suggest that it be put in the remarks field in the

>customer contacts frame in AIS, <bold>the same as any new

>Agency Location Codes (ALC's) are to be done for any

>OFA (1080's). </bold> The Accounts Receivable Section in OFM

>is starting to mandate this procedure on the bills and

>any new customer numbers so compliance with this new

>procedure would be very appreciative.

>

REQUEST FOR NEW CUSTOMER NUMBERS:


Due to the new FFS update that happened this past weekend,

<bold>the ALC (Agency Location Code) is now required to obtain a

new customer number from FFS.</bold>  So for now, please use the

remarks field to put it in the customer contacts frame in AIS.


example:


Remarks:    ALC - 14080001