Request for Full Time Equivalent Data on Administrative and Other Support Positions

to: "AO - All Administrative Officers"<distribution>
cc: "Kelly L Bradley, Chief, Reston, VA" <kbradley>,
        "Connie F Magaha, Budget & Financial Specialist, Reston, VA" <cfmagaha>,
        "Emma H Miller, Secretary, Reston, VA" <ejmiller>
subject: Request for Full Time Equivalent Data on Administrative and Other
          Support Positions
Date: Tue, 07 Jan 1997 09:38:08 -0500
From: "Alice A Sabatini, Administrative Officer, Reston, VA" <aasabati>

In Reply Refer To:
Mail Stop 442

							January 7, 1997

				MEMORANDUM


To:	  Administrative Officers

From:	  Alice A. Sabatini
	  Administrative Officer, Water Resources Division

Subject:  Request for Full Time Equivalent Data on Administrative and
          Other Support Positions


                 REPLY REQUESTED BY JANUARY 24, 1997

On November 13, 1995, this office requested full-time equivalent (FTE) data on
employees performing administrative and other support functions for the
development of a data set on the number of support positions in the Division.
At that time, each cost center was asked to submit estimates for December 1995
and estimates for usage ending September 1996.  We also stated that we would
request the final FY 1995 usage figures (post buyout) and FY 1996 data at a
future date.  This is that future date.

In order to develop a comprehensive data set, please provide the actual FTE
usage as of December 1995, September 1996, and estimated FTE usage for
September 1997 for administrative work performed as follows:

Number of FTE in your cost center performing administrative or clerical work: 
(Include secretaries, clerk typists, students doing administrative work, and
employees assigned to the Admin Section.  Include the portion of field office
FTE performing payroll, travel and other administrative services even if they
are not classified in an administrative or clerical series.  Include
illustrators, cartographers, and non-scientist report specialists.  Do not
include any employees in hydrologist, engineering or other scientific series
classifications.)

Number of FTE in your cost center performing system development or computer
support work:
(Include employees that are classified as hydrologists as well as employees
classified in the computer science series.  Include student employees
performing computer support regardless of classification.)

Data should be arrayed as follows:

                                     Dec. 95    Sept 96   Sept 97
                                      Actual     Actual     Est.

FTE performing Admin/clerical work:
Admin Section:
Publication:
Clerical:
Other Admin:

FTE performing Computer Support:
Computer Section:
Other Computer support:

Total Cost Center FTE:
Total Cost Center $$: 1/

1/ Total funds for the cost center at the end of FY 1996; do not include
estimates for FY 1997 or actuals for FY 1995.

Your response should be submitted to Connie Magaha (email cfmagaha) no later
than close of business January 24, 1997.  This information will be used to
determine the number of support personnel in WRD and to examine trends
associated with buyouts, automation initiatives, etc.  We expect to see a
downward trend because of constraints on funding and hiring; your information
will help us to verify that expectation.  This information is not being used
to assess the number of personnel funded by overhead but rather the number of
personnel involved in support activities.  As such, the exercise is unaffected
by the change in accounting practices for report preparation and publication
costs.  This information cannot be readily attained through the Personnel
system (FPPS) because an individual's classification does not always align
with the work that is being performed.

Thank you for your assistance in completing this important effort.  We will
distribute the results of our analysis to all cost centers when completed.
Questions should be directed to Connie Magaha on 703 648-5037.