Postage Meter Licenses 

To: "AO - All Administrative Officers"<distribution>
cc: "David C Madril, Acting Admin Officer, Reston, VA" <dcmadril>
Subject: Postage Meter Licenses
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Date: Tue, 13 May 1997 14:45:39 -0400
From: "David C Madril, Acting Admin Officer, Reston, VA" <dcmadril>

The following message is being forwarded for your information and
action if necessary.

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In Reply Refer To:
Mail Stop 231

MEMORANDUM 


To:		Division Administrative Officers
		Acting Chiefs, Regional Service Centers
		Mail Center Managers					

From:		Bert Simon
		Chief, Branch of Materials Management 

Subject:	Postage Meter Licenses 

This applies to your offices and activities with postage meters.  
It serves to clarify meter licensing procedures in light of a 
recent discovery that the signature on a meter license application 
was falsified. 

A meter license permits a mailer to process metered mail through 
a specific post office using any number of meters that may be 
assigned.  To become licensed, an application (Postal Service Form 3601-A) is prepared and submitted to the processing post office. 
It is common practice for meter vendors to prepare and process the application for their clients.  However, the form is supposed to 
be signed by an appropriate responsible official of the applying 
office.  The servicing post office in turn is supposed to provide
the applicant with a processed copy of the application that serves
as the approved license with a specific license number.  The 
licensee thereafter, is required to notify the post office of any
changes in the name, address, or telephone number shown on the 
original application.   

In our problem case, the signature on the application was a forgery
of the name of the Survey contracting official involved with 
procuring the meter.  Also, the applying office never received a 
copy of the license. Consequently, we are asking offices and 
activities with postage meters to verify that they have a properly executed meter license on file.  If the license is not available,
they should obtain a copy from their servicing post office. 

Any irregularity found with these licenses should be reported to 
this office by faxing a copy of the affected license with any 
explanation necessary, to the attention of Joe Henderson at  (703) 648-7352.  We ask that we receive this documentation by June 6, 
1997.  Responding offices should also include the name, telephone number,
and E-mail address of the appropriate point of contact so that we
may provide additional guidance directly.  

For further clarification or assistance, please contact Joe 
Henderson at (703) 648-7279, or by E-mail as jhenders. 



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