Imprest Fund Pilot Program

To: "AO - All Administrative Officers"<distribution>,
        "Alice A Sabatini, Administrative Officer, Reston, VA" <aasabati>,
        "Kelly L Bradley, Chief, FORS, Reston, VA" <kbradley>,
        "Nancy J Hill, Chief, Mgmt Support Section, Reston, VA" <njhill>,
        "Catherine L Hill, ACH/Operations, Reston, VA" <clhill>
cc: "Emma H Miller, Computer Assistant, Reston, VA" <ejmiller>,
        "Alice C Dilandro, Secretary (S), Reston, VA" <dilandro>
Subject: Imprest Fund Pilot Program
Date: Thu, 03 Jul 1997 09:00:48 -0400
From: "Emma H Miller, Computer Assistant, Reston, VA" <ejmiller>


In Reply Refer To:
Mail Stop 442


                                  MEMORANDUM

                                                                      
                                                              July 2, 1997

To:      District Administrative Officers

From:    Alice A. Sabatini /signed/
         Administrative Officer, WRD

Subject: Imprest Fund Pilot Program

The U.S. Geological Survey was asked by the Department of Treasury to 
participate in a pilot program of the Imprest Fund starting June 1, 1997, 
through July 31, 1997. The purpose being to review Imprest Fund activity 
for determining alternative methods that could be utilized instead of
using the Imprest Fund.  The Water Resources Division (WRD) sites that 
were selected by WRD Headquarters and the Office of Financial Management (OFM)
are Sacramento, California; Lemoyne, Pennsylvania; and Reston Headquarters' 
Imprest Fund.

OFM believes that this pilot period will be a good indication of types 
of situations that will be experienced during the field season allowing 
Fund cashiers to document other means of payment that could have been 
employed instead of cash.  The Fund cashiers at these 3 sites have been 
provided with separate log sheets for the following transactions: 
SF1028, Request for Travel Advance; SF1164, Claim for Reimbursement; and 
SF1165, Receipt for Cash.  Cashiers have been asked to enter each request 
they receive on the appropriate log, along with the suggested alternative 
method payment that could be used.  At the end of the pilot period
timeframe, OFM will analyze the data and make recommendations to Treasury 
concerning alternative payment mechanisms where it is determined that only 
cash would be possible.

We will keep you informed as information becomes available.