FY 1996 spending level To: "AO - All Administrative Officers" cc: "Catherine L Hill, ACH/Operations, Reston, VA" , "Nancy C Bley, Administrative Officer, Reston, VA" , "Janet T Thomas, Administrative Officer, Menlo Park, CA" , "Elaine A Gockel, Regional Admin Officer, Denver, CO" , "Robert D Hudson, Admin Off, Norcross, GA" , "Kelly L Bradley, Chief, FORS, Reston, VA" , "Alice A Sabatini, Administrative Officer, Reston, VA" Subject: FY 1996 spending level Mime-Version: 1.0 Content-Type: text/plain; charset="us-ascii" Date: Mon, 12 May 1997 10:00:32 -0400 From: "Kelly L Bradley, Chief, FORS, Reston, VA" Action Requested by May 23, 1997 At the close of FY 1996 the Budget Office raised the WRD spending authority above the amount WRD intended to spend. This is a common practice during closeout due to the many debits and credits hitting the system. After closeout the spending level in FFS is reduced to the correct amount. Unfortunately, the Budget Office has not been able to reduce WRD's spending level for FY 1996 down to the correct amount because we are still exceeding the budget level by approximately $900K. This is a serious issue and needs to be addressed immediately. We attribute the $900K to accruals and obligations which were paid but the accrual or obligation was not liquidated causing a double entry. Please review all your accruals and obligations for FY 1996 immediately and liquidate those which have been paid by no later than May 23, 1997. After the May 23, date we will check WRD's spending level so that it may be lowered to the correct amount. If the transaction type is a 4B, 4C, or 4U, you may run an AIS report to quickly identify outstanding accruals. Under reports in AIS run "Expense by Various Sorts" and select the trans type codes above. This report will show document number and description by account. Each account should equal 0. If not it should be reviewed to ensure the accrual is still outstanding. If not you will need to modify the accrual document to 0. A report was distributed to the Regional Adminstrative Officers (RAO) in April indicating outstanding obligations. If you did not receive information pertaining to your cost center please contact your RAO or Michele O'Meara and we can fax a copy to you. If the obligation is a MO or TO type document, you will need to prepare a memorandum requesting OFM to liquidate the obligation. We have been receiving numerous requests for OFM to liquidate obligations and we are working with them to ensure timely liquidation. Please contact your Regional Administrative Officer or Michele O'Meara in my office if you need assistance. Michele can be reached at 703-648-5042 or (momeara).