Bills for Collection To: "AO - All Administrative Officers" cc: "Bruce M Wood Reston, VA" Subject: Bills for Collection Mime-Version: 1.0 Content-Type: text/plain; charset="us-ascii" Date: Tue, 14 Jan 1997 10:41:32 -0500 From: "Kelly L Bradley, Chief, Reston, VA" Offices are reminded that the OFM pink copies of billing documents, referencing funding that has NOT been entered into AIS and transferred as firm to Headquarters, MUST BE SENT TO THE FINANCIAL OPERATIONS AND REPORTING SECTION, MAIL STOP 442, for processing. We must enter the funding into FFS prior to forwarding the billing document to OFM. OFM cannot process bills or collections unless the funding has been established first, AND OFM cannot establish funding. We have had approximately 45 requests from OFM to establish agreements, increase funding or locate bills returned to this office because these procedures were not followed (and this was just the batch for the last two weeks). Not following the above procedures has caused an increased workload on FORS and OFM. If the offices preparing the bills had forwarded the pink OFM copies to my office, in accordance with instruction contained in the WRD supplement to the Survey Manual on billing, this extra work would have been avoided. It is critical that all offices follow these procedures; it is especially critical in between funding transfers. Contact Susan Clark or myself if you have questions about when to send a bill to our office. Please make sure that all employees in your office that prepare bills for collection have received a copy of this email message. Thank you.