Annual Property Inventory

In Reply Refer To:
Mail Stop 442						April 22, 1996


									
				MEMORANDUM


      			REPLY REQUESTED BY JUNE 15, 1996
			REPLY REQUESTED BY JUNE 30, 1996

To		Accountable Property Officers

From:		Alice A. Sabatini
		Administrative Officer, Water Resources Division

Subject:	Annual Property Inventory
          
Consistent with departmental and bureau policy, all Custodial Property
Officers (CPOs) must conduct an annual inventory of accountable property.
Accountable property consists of items with an acquisition cost of $5,000 or
more, firearms, leased equipment, on-road vehicles with license plates, and
other agencies property.  A listing of accountable property from the Property
Management Information System (PMIS) can be obtained from the AMDAHL Model
204B.  Corrected listings should not be forwarded to the Property Management
Branch, but any documentation required to resolve discrepancies between the
actual property and the record should be forwarded.

Instructions for completing the inventories are contained in the Property 
Management Handbook, Chapter 3, Section 3.A.(a)-(7), page 3-14.  If CPOs 
have documentation which substantiates a different acquisition cost other 
than that shown on the listing, please send a copy of the acquisition 
document to the Branch of Property Management, Mail Stop 210, to correct 
the record.  

In order to satisfy the requirements of the Chief Financial Officers 
Act, record adjustments to the property account must be completed 
prior to the end of the fiscal year.  Therefore, we request that any 
documentation required to correct the property records be submitted by 
June 15, 1996.  In addition, each APO must certify in writing, that all 
CPO's under your management have completed their inventories.  This 
certification must be received by the Property Management Officer no 
later than June 30, 1996.

We appreciate your help with this important task.  If you or your staff have
questions or need assistance, please call the Branch of Property Management at
(703) 648-7324.

Copy to:  District Chiefs
          Branch Chiefs
          Administrative Officers