Pay for Intermittent Employees

To: "DC - All District Chiefs"<distribution>
cc: "AO - All Administrative Officers"<distribution>,
        "TK - Time Keepers"<distribution>,
        "A  - Division Chief and Staff"<distribution>,
        "B  - Branch Chiefs and Offices"<distribution>
Subject: Pay for Intermittent Employees
Date: Thu, 11 Jan 1996 15:30:36 -0500
From: "Alice A Sabatini, Administrative Officer, Reston, VA" <aasabati>

The Senior Staff has made the following decision with regard to paying
employees with intermittent (primarily student on SCEP or STEP appointments)
or career part-time appointments for the furlough period.  These employees
should be paid for their official tour of duty.  The official tour of duty for
an intermittent employee is the schedule agreed upon with the supervisor or
the normal work schedule.  During pay period 01 and 02, that agreed upon
schedule may have been full time.

If an employee was scheduled to work on either or both Mondays of a pay
period, they should receive pay for their scheduled work hours for the two
holidays during the furlough period.  If an employee was not scheduled to work
on a Monday, they are not entitled to any holiday pay.

For pay period 01, intermittent employees received no checks because they have
no default tour of duty.  Pay for these employees would have been initiated by
the electronic transfer of data for pay period one.  In most cases, that data
was transferred without hours for these employees.  In this case, a
supplemental time and attendance form should be prepared and sent to the BOR
Payroll office in Denver with a transmittal form.  Adjustments to part-time
employee data that adds hours paid should be prepared on the same form.

For pay period 02, submit the scheduled hours for intermittent employees in
your transmission due tomorrow.  Include holiday hours (code 050) where
appropriate.  

The final decision on paying these employees will be made by the local
manager (usually the District Chief or Branch Chief).