PUBLICATIONS - Dual Federal-State publication of reports UNITED STATES DEPARTMENT OF THE INTERIOR GEOLOGICAL SURVEY Water Resources Division Washington 25, D.C. In reply refer to: April 10, 1958 Code 4053 0001 GROUND WATER BRANCH MEMORANDUM NO. 58.40 To: District Chiefs and Staff Officials, Ground Water Branch From: Chief, Ground Water Branch, Washington, D.C. Subject: PUBLICATIONS - Dual Federal-State publication of reports This memorandum calls attention to a possibility of which some offices have been aware, but of which some others probably are not aware and so might be glad to learn. That is the possibility of achieving dual publication of a cooperative report through original publication as a water-supply paper, followed by purchase of copies by the cooperator release with his own cover and title page. The result is publication by the State agency, at comparatively low cost, of a high-quality product which contributes substantially to the agency's prestige. The State may order any number of copies it wishes. If 100 or more are ordered, the wholesale price of 25 percent off list applies. The procedure is as follows: At some appropriate time, commonly at about the time the galley proof of a letterpress report or the corrected copy for an offset report is sent to the Government Printing Office, the cooperating agency writes to the GPO and announces its intention of buying so many copies of the report. It requests that the copies be left untrimmed and uncovered. Its order gives the Public Printer an opportunity to increase the size of this sales stock to be printed, so as to accommodate the order. All financial arrangements are handled directly between the cooperating agency and the GPO; the Survey is not involved in any way. The GPO list price is 50 percent above the GPO's cost of paper and presswork, the Survey having paid the composition costs. In other words, the GPO's cost is 67 percent of list. Thus, at the wholesale rate of 75 percent of list, the State gets its copies at only 8 percent of list above the GPO's cost. Even counting the cost of its own cover and title page, the State's cost per copy may be less than the Survey's. The unbound, untrimmed copies come with the Survey title page, which must be torn off and replaced by the State's title page. The State may, of course, add a foreword and (or) preface if it wishes, as well as its own cover. Even with the title page removed, the report bears some evidence of Federal publication, as the plates show "Water-Supply Paper (No.)," and the even pages of "Contribution to Hydrology" bear a running head consisting of that phrase. However, these have not bee considered drawbacks to the general procedure, in view of its many advantages. As you are aware, a large percentage of our reports are published by the cooperators. Many of these reports are a broad significance, and it is desirable that they be published also as water-supply papers. This procedure of dual publication offers the opportunity of having reports published by both agencies at a reasonable cost. It is suggested that you call the attention of your cooperator or cooperators to this procedure, so that they may take advantage of it if they wish. (s) A. N. Sayre Distribution: A, B, GS, GFO