PUBLICATIONS - Dual Federal-State publication of reports

                           UNITED STATES
                    DEPARTMENT OF THE INTERIOR
                         GEOLOGICAL SURVEY
                     Water Resources Division
                        Washington 25, D.C.

In reply refer to:                              April 10, 1958
                                                Code 4053 0001


To:       District Chiefs and Staff Officials, Ground Water Branch

From:     Chief, Ground Water Branch, Washington, D.C.

Subject:  PUBLICATIONS - Dual Federal-State publication of reports

This memorandum calls attention to a possibility of which some
offices have been aware, but of which some others probably are not
aware and so might be glad to learn.  That is the possibility of
achieving dual publication of a cooperative report through
original publication as a water-supply paper, followed by purchase
of copies by the cooperator release with his own cover and title
page.  The result is publication by the State agency, at
comparatively low cost, of a high-quality product which
contributes substantially to the agency's prestige.  The State may
order any number of copies it wishes.  If 100 or more are ordered,
the wholesale price of 25 percent off list applies.

The procedure is as follows:  At some appropriate time, commonly
at about the time the galley proof of a letterpress report or the
corrected copy for an offset report is sent to the Government
Printing Office, the cooperating agency writes to the GPO and
announces its intention of buying so many copies of the report.
It requests that the copies be left untrimmed and uncovered.  Its
order gives the Public Printer an opportunity to increase the size
of this sales stock to be printed, so as to accommodate the order.
All financial arrangements are handled directly between the
cooperating agency and the GPO; the Survey is not involved in any

The GPO list price is 50 percent above the GPO's cost of paper and
presswork, the Survey having paid the composition costs.  In other
words, the GPO's cost is 67 percent of list.  Thus, at the
wholesale rate of 75 percent of list, the State gets its copies at
only 8 percent of list above the GPO's cost.  Even counting the
cost of its own cover and title page, the State's cost per copy
may be less than the Survey's.

The unbound, untrimmed copies come with the Survey title page,
which must be torn off and replaced by the State's title page.
The State may, of course, add a foreword and (or) preface if it
wishes, as well as its own cover.

Even with the title page removed, the report bears some evidence
of Federal publication, as the plates show "Water-Supply Paper
(No.)," and the even pages of "Contribution to Hydrology" bear a
running head consisting of that phrase.  However, these have not
bee considered drawbacks to the general procedure, in view of its
many advantages.

As you are aware, a large percentage of our reports are published
by the cooperators.  Many of these reports are a broad
significance, and it is desirable that they be published also as
water-supply papers.  This procedure of dual publication offers
the opportunity of having reports published by both agencies at a
reasonable cost.  It is suggested that you call the attention of
your cooperator or cooperators to this procedure, so that they may
take advantage of it if they wish.

                                    (s) A. N. Sayre

Distribution:  A, B, GS, GFO