Distribution of Ground Water Notes To: " , WRD Archive File, Reston, VA "
cc: "Velvie E Stockdale, Office Automation Assistant, Reston, VA " Subject: OGW Tech MM 55.08 Mime-Version: 1.0 Content-Type: text/plain; charset="us-ascii" Date: Tue, 11 Mar 1997 13:14:49 -0500 From: "Velvie E Stockdale, Office Automation Assistant, Reston, VA " UNITED STATES DEPARTMENT OF THE INTERIOR GEOLOGICAL SURVEY WATER RESOURCES DIVISION Washington 25, D.C. August 12, 1954 In Reply Refer to: 45040 GROUND WATER BRANCH MEMORANDUM NO. 55.8 To: District supervisors of the Ground Water Branch From: Assistant Chief, Ground Water Branch Subject: Distribution of Ground Water Notes To date, our practice in regard to Ground Water Notes has been to classify them in one of three ways as follows: 1. Unmarked, in the open file and, in most cases, available for limited distribution upon request to the Washington office. Mostly reprints of old "classical" papers. 2. Marked "Open file. For distribution in Ground Water Branch only." Mostly new papers suitable for open file but not for wide distribution. Distributed to Ground Water men only. 3. Marked "For use in Ground Water Branch only." Non- open-file papers, not to be shown or distributed to outsiders. That some of the Notes have been accessible to the public has resulted in numerous requests from outsiders for complete sets, and in considerable disappointment on their part when the requests could not be met. Therefore it has been decided that, in the future, we will make Ground Water Notes of only those papers that are suitable for an approved for the open file. Past Notes that are not in the open file (nos. 10, 18, 19, 20, 23, and 24 of the first 25) will be reviewed and, if necessary, revised for open-file release as soon as possible. You will be notified when release of each one is accomplished; if revision is necessary a new supply of the revised papers, or revised pages thereof, will be run off and sent you, with instructions to call in and destroy all copies of the superseded versions. To get around the problem of distribution, copies of the Notes will be distributed to Ground Water men only - that is, professionals or qualified subprofessionals of the Ground Water Branch, and professionals of cooperating agencies who are working under our direct supervision. Others are welcome to inspect copies in our offices, but copies will be available to them only when reproduced at their expense, as in the case of any other open-file document. There still will remain the occasional paper on a new method that should be made available to the field office for information and testing but that is not ready for open filing or publication, such as were previously issued as Ground Water Notes of the third class. Most such papers, which will include Mr. Doyle Knowles' writeup of Mr. J. G. Ferris' lecture notes, will be duplicated as miscellaneous documents and made available to Ground Water men, and they must not be given or shown, in whole or in part, to any outsider. Some such papers will be reproduced in the Water Resources Bulletin, which also is not accessible to outsiders. The exact number of copies of Ground Water Notes and miscellaneous papers needed for members of the Branch, and for members of cooperating agencies who are entitled to use them, will be sent to each district office. Extra copies will no longer be sent in anticipation of the hiring of new employees. When an employee resigns, his copies are to be retained; they are Branch, not personal, property and will constitute the copies to be made available to his replacement. If an employee is transferred he may take his set with him, and from then on he will receive a copy of each new paper from his new supervisor. Insofar as possible this office will continue to furnish complete sets of back Notes for new employees who do not constitute replacements for employees who have resigned. This office will keep track of the number of Federal employees entitled to receive copies. The district offices should keep us informed of the names of State professional employees working under our direct supervision who are entitled to use copies. Those offices supervising such employees are requested to send a list of their names immediately, and to keep us informed of changes (attention code 45040). The district supervisors will be responsible for seeing that copies assigned to State employees are handled in accordance with the same rules that apply to those assigned to Federal employees. /s/ A. G. Fiedler Assistant Chief Ground Water Branch